Administrative Assistant / Secretary

Job Summary

Under minimal supervision, performs a variety of complex secretarial and clerical tasks which requires considerable independent action and judgment. Performs some or all of the duties listed below, as assigned:

• Types from draft or oral instructions or composes correspondence, staff reports, and statistical or numerical reports using word processing applications, checks work for correct grammar, spelling and punctuation.
• Answers and screens telephone calls in a professional and courteous manner and greet visitors using tact and judgment in making referral to appropriate source of information; gives information and explains policies, procedures or regulations in response to inquiries, using knowledge of organization and its function.
• Arranges appointments and attendance at conferences or seminars, and coordinates meetings and travel arrangements.
• Operates office equipment such as a word processor, telephone, calculator and copy machines.
• Establishes and maintains filing systems for documents, correspondence, reports or other material. May occasionally translate correspondence coming to department.
• May take and/or record minutes of meeting as requested; transcribes from notes to produce drafts or final copy.
• Order office supplies, handle invoices and delivery reports.
• Open/routes mail.
• May handle petty cash for the office.
• Other duties as requested by the immediate supervisor Microsoft Office Suite.
• Interpersonal skills.
• Knowledge of one foreign language preferably English.
• Diploma preferred.
• 1 – 3 years relevant experience.