Executive Administrator

Job Title: Executive Administrator

Location: Beverly Hills / Los Angeles, CA

About Us

We are a fast-paced office dedicated to delivering exceptional patient care and concierge-level service. We are seeking a highly organized, proactive Executive Administrator to support leadership and ensure seamless daily operations.

Key Responsibilities

Executive Support

• Manage and prioritize executive calendars, appointments, and high-level meetings
• Coordinate domestic and international travel, including detailed itineraries
• Prepare reports, presentations, and briefing materials
• Handle confidential and sensitive information with the highest level of discretion
• Anticipate executive needs and proactively solve problems

Office Management

• Oversee daily office operations to maintain a polished, professional environment
• Supervise and support administrative staff, ensuring efficiency and accountability
• Manage office supplies, vendor relationships, and operational logistics
• Assist in implementing systems to improve workflow and organization

Communication & Coordination

• Serve as the primary liaison between the CEO, clients, and internal teams
• Draft, edit, and proofread high-level correspondence, emails, and documents
• Coordinate internal communications and ensure alignment across departments

Client Experience

• Provide exceptional, concierge-level service to clients and VIP guests
• Address inquiries and concerns promptly and professionally
• Collaborate with the client services team to maintain a luxury experience

Compensation & Benefits

• $24 - $28 per hour + performance-based bonuses
• 30–40 hours per week
• Opportunities for growth within a rapidly expanding organization
• Work in a high-end, professional environment

Pay: $24.00 - $28.00 per hour

Work Location: In person