Executive Administrator

About Us

Summary

Essential Duties & Responsibilities

• Provide administrative support to the EVP, Event & Experience.
• Manage calendars, schedule meetings, and coordinate appointments across multiple stakeholders.
• Arrange domestic and international travel, including itineraries, accommodations, and transportation.
• Prepare and submit expense reports and administrative documentation in accordance with company policies.
• Coordinate meeting logistics, assemble materials, prepare agendas, and track follow-up action items.
• Assist with preparation of presentations, reports, correspondence, and other business documents.
• Monitor and respond to routine requests on behalf of the executive as directed.
• Maintain confidentiality when handling sensitive business and personnel information.

• Serve as a primary administrative point of contact for the New York office.
• Coordinate office operations, including supplies, deliveries, facilities requests, and vendor support.
• Assist with new hire onboarding activities, workspace setup, and office orientation in partnership with Human Resources.
• Help maintain a professional, organized, and welcoming office environment.
• Support internal communications and distribute office updates as needed.
• Coordinate logistics for employee engagement activities, team meetings, and office events.
• Provide administrative support for culture-building initiatives and volunteer-led employee programs.
• Assist with planning and execution of leadership visits, team gatherings, and special office activities.

• Coordinate conference room scheduling, catering, meeting logistics, and visitor accommodations.
• Partner with Human Resources, IT, Facilities, Finance, and Operations teams to address office and administrative needs.
• Maintain departmental records, filing systems, and administrative documentation.
• Support data entry, reporting, document management, and process administration as needed.
• Assist with special projects and administrative initiatives assigned by leadership.
Provide occasional flexibility in support of business needs, meetings, or events.

Education & Experience

• Bachelor's degree preferred, or equivalent combination of education and experience.
• 2-4 years of experience supporting executives, leaders, or departments in an administrative capacity.
• Experience managing calendars, travel arrangements, expense reporting, and meeting coordination.
• Proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Strong attention to detail and commitment to accuracy.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Customer-focused mindset with the ability to build positive working relationships across all levels of the organization.
• Ability to work independently and collaboratively in a fast-paced environment.

Travel Requirements

What We Offer

• Medical, Dental, Vision Insurance
• Tuition Reimbursement
• Paid Parental Leave
• Life, Accident and Disability
• Retirement with Company Match
• Paid Time Off
• Base salary $80-90k based on level of experience

Diversity Commitment