Executive Assistant

Our client, a top-tier investment firm, is seeking a highly capable Executive Assistant to support a dynamic team of professionals, including Managing Directors, Vice Presidents, and Associates. This individual will serve as a true partner, building strong relationships grounded in trust, discretion, and exceptional execution. The EA will manage calendars, coordinate travel, process expenses, and handle a variety of ad hoc administrative and operational responsibilities in a fast-paced environment.

Hours are 8:45/9-5:45/6pm, requiring Monday-Thursday on-site with Fridays remote.

Key Responsibilities:

• Supporting team members in New York City: (2) MDs and (5-6) Team members varying from VP and Associate level
• Adaptability to support more professionals if the team expands
• Manage phones / messages (a professional point of contact to clients/investors)
• Heavy scheduling / calendar management
• Booking travel (coordinating with travel agency) - domestic and international travel
• Handle expenses - process in a timely manner in accordance with company policy via Concur
• Working with Receptionist to order/coordinate catering for in office meetings when needed
• Assist with restaurant reservations for business meetings when needed
• Processing business visas when needed
• Printing/binding as needed or for meetings
• Setup video conference and presentations for meetings when needed
• Ad hoc projects
• Team player - Required to fill in for other assistants when needed (such as vacation / sick coverage)

Ideal Candidate:

• Must have Bachelor's Degree
• 3+ years' administrative assistant experience (in the financial industry ideal)
• Extremely polished, professional, and proactive
• Ability to work in a fast passed environment
• Exceptional communication skills both oral and written
• Strong experience in Microsoft Office (particularly Outlook)
• Familiarity with Concur a plus
• Tech savvy a plus (Will need to learn to use AV systems)
• Ability to work independently and follow through on assignments
• Must be very organized; impeccable attention to detail and the ability to multi-task
• Great attitude / Team player
• Must be flexible with regards to work hours; overtime may be required
• In person office attendance required Monday through Thursday with flexibility on Friday

Team & Culture:

• Join a tight-knit group of ~10 EAs in the NYC office
• Culture is team-first, highly collaborative, and professional
• The executives are thoughtful, respectful, and value partnership
• Office is based in Midtown with a modern, high-energy feel

Compensation/Benefits:

• 75-90K Base DOE + Paid OT + Bonus
• Competitive benefits package
  

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)