Executive Assistant to Executive

Job Overview
We are seeking a highly organized and proactive Executive Assistant to support a key executive. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional administrative skills, attention to detail, and a positive, energetic attitude. As an integral part of our team, you will manage complex schedules, coordinate projects, and handle a variety of administrative tasks that keep our executive functioning at peak performance.

Key Responsibilities

Email Management (High Priority)

• Manage and organize a high-volume inbox, including drafting responses, flagging urgent items, and ensuring timely follow-up
• Respond on behalf of the Owner when appropriate, maintaining tone and accuracy
• Categorize, prioritize, and track key deal-related communications

Calendar Management (High Priority)

• Maintain and coordinate a complex and constantly evolving calendar
• Coordinate internal and external meetings, including preparing agendas
• Proactively manage scheduling conflicts and ensure optimal time allocation
• Prepare daily and weekly schedules with relevant context and material

Administrative & Operational Tasks

• Provide comprehensive administrative support such as drafting correspondence, proofreading documents
• Manage office supplies inventory and oversee general office management duties to ensure a productive work environment
• Provide personal assistant support as needed, while maintaining discretion

Qualifications

• 3–7+ years of experience as an Executive Assistant, preferably in real estate, finance, or a fast-paced professional services environment
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Proven ability to manage high-volume email and complex scheduling
• Ability to prioritize effectively and handle multiple tasks simultaneously
• High level of discretion and confidentiality

Technical Skills

• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
• Experience with CRM systems (e.g., Monday) is a plus

Key Traits for Success

• Proactive and anticipatory mindset
• Strong sense of urgency and responsiveness
• Calm under pressure in a fast-paced deal environment
• Highly professional with excellent judgment
• Resourceful problem solver

Join us in this exciting role where your organizational talents will empower our leadership team to achieve their goals! We value energetic professionals who are eager to contribute their skills in a vibrant workplace dedicated to excellence.

Pay: $95,000.00 - $125,000.00 per year

Benefits:

• 401(k)
• Employee assistance program
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Work Location: In person