Executive And Business Support

The Role
Position Overview: The Executive & Business Support role is a key position that requires a highly organized and resourceful individual to support the CEO in both professional and personal matters. The ideal candidate will demonstrate discretion, adaptability, and the ability to manage multiple priorities while maintaining confidentiality. Key Responsibilities: Executive & Business Coordination: • Manage an intricate and dynamic calendar involving business, personal, and international commitments. • Prepare high-level documents including reports, presentations, meeting agendas, and correspondence on behalf of the CEO. • Track and follow up on business-related action items to ensure execution and accountability across various teams. • Act as a liaison between the CEO and key stakeholders such as board members, investors, legal, finance, and operational teams. • Attend and document key meetings (virtually or in person), take minutes, and ensure follow-up on actionable points. • Maintain and safeguard confidential documents, legal files, contracts, and records. Personal and Household Support: • Oversee and coordinate personal schedules including medical appointments, school communications, and family logistics. • Supervise and manage household staff and vendors including drivers, cleaners, chefs, tutors, etc. • Plan and coordinate personal errands such as shopping, wardrobe management, gift sourcing, and returns. • Organize and manage family events, holidays, birthdays, and social functions with precision. Travel and Logistics Management: • Plan and manage detailed travel itineraries, including international and luxury travel, visas, accommodations, and transportation. • Ensure all logistics are well-coordinated and executed to a high standard. Operations and Task Management: • Maintain digital tools for task management, scheduling, and communication to keep all functions streamlined and accessible. • Anticipate weekly and daily priorities and provide pre-briefs to the CEO accordingly. • Handle recurring operational tasks such as bill payments, subscriptions, renewals, and memberships.

Requirements

• Minimum of 3 years of experience in a similar Executive Assistant / Business Support / Personal Assistant role, preferably supporting senior leadership or C-level executives. • Excellent organizational, planning, and time management skills. • Strong communication and interpersonal skills, with fluency in English. • High level of discretion, reliability, and professionalism. • Tech-savvy and proficient in MS Office and modern productivity tools. • A valid driving license is mandatory.

About the company
The Innovations Group has been operating within the UAE for close to 2 decades and is one of the market leaders in Employee Outsourcing & Recruitment services. We work across myriad industries servicing the private sector, government, banking & financial institutions and other SME's. As a pioneer in employee outsourcing, we currently have 11,000+ employees outsourced to our clients. We specialize in providing permanent and temporary staffing solutions for diverse nationalities, skill sets & domain expertise.