Executive and Personal Assistant

Our client is seeking a highly organized and detail-oriented Executive and Personal Assistant to provide dedicated support to two senior leaders within their private equity team in Austin, Texas. This direct-hire role requires exceptional professionalism, strong judgment, and the ability to manage complex schedules, travel, and daily operational needs with discretion.

Company Profile

Well-established and growing private equity firm

Manages multi-million-dollar investments and partners with high-level executives and entrepreneurs across industries

Known for an entrepreneurial spirit, collaborative culture, and strong track record of success

Executive and Personal Assistant Role

This role is ideal for a proactive, polished, and resourceful professional who excels in a fast-paced, dynamic environment.

Manage complex and frequently changing calendars for two senior leaders, including internal and external meetings across multiple time zones

Coordinate domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries

Handle booking and expense reporting as a core responsibility

Provide daily executive support, ensuring timely follow-through and accuracy on commitments

Act as a communications liaison, drafting, reviewing, and managing correspondence on behalf of executives

Prepare agendas, meeting materials, and ensure follow-up actions are completed

Provide occasional personal support, including errands, reservations, and ad hoc requests to help executives focus on core priorities

Coordinate with internal teams and external vendors to ensure smooth office operations

Support special projects with light research, data organization, and other assigned tasks

Executive and Personal Assistant Background Profile

3+ years of Executive Assistant or Personal Assistant experience supporting senior executives highly pref

Experience in financial services, private equity, or professional services preferred; candidates from other high-demand industries will be considered

Strong organizational skills with the ability to manage shifting priorities and deadlines

Excellent attention to detail, accuracy, and follow-through

Professional demeanor with strong interpersonal skills and a polished, approachable presence

Strong written and verbal communication skills

Proficiency with Microsoft Office Suite, Outlook, and modern collaboration tools

Features and Benefits

Comprehensive medical, dental, and vision benefits

Generous PTO and paid holidays

Retirement savings plan with employer contributions

Fast-paced work environment with exposure to private equity and financial services

Direct access to senior leadership and a pivotal role in executive support

Collaborative, professional team culture that values accuracy, reliability, and initiative