Executive Assistant

Title: Executive Assistant

Industry: Entertainment

Location: New York, NY

Duration: 6 months

Responsibilities

• Manage a heavy calendar of primarily internal meetings, coordinating across multiple time zones and executive offices. Handle video conferencing, dial-in details, and room scheduling.
• Provide comprehensive administrative and office support, including setting up video calls, booking conference rooms, answering phones, taking messages, managing subscriptions, distributing mail, scanning/tracking documents, communicating department updates, and ordering supplies.
• Arrange and oversee complex travel logistics, including flights, hotels, ground transportation, meeting coordination, and related expense management.
• Plan and coordinate team and departmental events, outings, and offsites.
• Collaborate closely with internal departments, IT support, other administrative assistants, external partners, and global executive leadership.
  
  

Requirements

• 517 years of experience as a senior-level Executive Assistant supporting VP-level or higher executives within large corporate environments.
• Proven experience managing complex scheduling and coordinating meetings with multiple executive offices.
• Ability to handle highly confidential information with discretion, sound judgment, and professionalism.
• Strong writing skills, with the ability to draft and transcribe professional correspondence, including emails, memos, letters, and reports.
• High technical proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel, Teams, SharePoint), Google Workspace (Docs, Sheets, Slides), and enterprise tools such as Concur, Workday, and Airtable.
  
  

Skills

• Executive Assistant
• Administrative Support
• Travel Logistics
• Event Coordination
• Confidential Information Management
  
  

Hourly rate is commensurate with experience and is an estimated range provided by WorkGenius.

ref_id: be2de443-594a-4162-ace7-6db4de51a0f4