Executive Assistant

Job Description

About Citco:

Citco is a global leader in fund services, corporate governance and related asset services with staff across 80 offices worldwide. With more than $1.8 trillion in assets under administration (AuA), we deliver end-to-end solutions and exceptional service to meet our clients’ needs.

For more information about Citco, please visit www.citco.com

About the Team & Business Line:

We’re a family-owned business, not a faceless corporation. This personal approach informs every aspect of our customer service, where we develop long-lasting relationships with our clients. But we don’t stop there: we also build these same bonds among our own teams, too. Here, we’ve created a community where colleagues support one another and different departments help others succeed. And here, we’ve cultivated a culture where employees care about our company values and live them in their work. At Citco, this people-centric philosophy is the core of who we are—and it shines through in everything we do, every day.

Responsibilities for Candidates

Your Role:

Executive Assistant Duties:

• Welcome and greet corporate clients and visitors to the office.
• Efficiently manage a busy Telephone switchboard (Avaya), including call screening, forwarding and message taking.
• Manage meeting room bookings and diary maintenance, manage car parking space.
• Co-coordinate the setting-up of refreshments for meeting rooms and staff events
• Receiving and dispatching couriers (local and international); receive, sort and distribute mail.
• Involved in dispatching of all faxes.
• Carry out any other clerical administrative duties as required.

Office Management Duties

• Office Operations: Oversee the day-to-day running of the office, ensuring a professional and efficient working environment.
• Suppliers & Vendors: Manage relationships with suppliers and service providers, including procurement of office supplies and equipment.
• Facilities Management: Ensure office facilities are well maintained and meet staff requirements.
• Process Improvement: Develop and implement office policies, systems, and procedures to streamline operations.
• Event Support: Coordinate company events, team activities, and meetings as required.

Qualifications for Candidates

About You:

• Well-presented with a professional manner and 1-2 years' experience in a similar corporate front of house role.
• Polite, friendly and approachable with excellent communication and interpersonal skills.
• Strong administration and organizational skills with a can-do attitude to work.
• Consider yourself to be a confident self-starter who is happy to work in a fast-moving, entrepreneurial environment, and take responsibility for getting things done.

Our Benefits

Your well-being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.

We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.

Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.