Executive Assistant

Executive Assistant to the Chief Digital & Technology Officer

Digital & Technology

Abu Dhabi, UAE

Job Overview:

• The Executive Assistant to the Chief Digital & Technology Officer (CDTO) will provide comprehensive executive and operational support to enable the smooth delivery of Ethara’s digital transformation and technology strategy.
• This role requires a highly organized, tech-savvy, and proactive professional who can manage executive priorities, coordinate projects, and act as a trusted liaison across stakeholders.
• The Executive Assistant will play a pivotal role in ensuring that the CDTO’s office operates efficiently and effectively.

Duties & Responsibilities:

Executive & Operational Support

• Manage the CDTO’s calendar, travel, and scheduling with precision, ensuring optimal time management.
• Organize and prepare for meetings (internal/external), including agendas, materials, presentations, and action points.
• Track and follow up on key deliverables from meetings, ensuring accountability and timely completion.
• Act as the primary liaison between the CDTO and internal/external stakeholders, ensuring smooth communication flow.

Project & Delivery Coordination

• Support the execution of digital transformation and innovation projects by tracking tasks, aligning owners, and monitoring deadlines.
• Maintain dashboards, trackers, and reports to provide visibility into project status, risks, and dependencies.
• Assist in documenting business processes, SOPs, and workflows.
• Coordinate across cross-functional teams and business units to ensure alignment with CDTO priorities.

Technology & Data Support

• Utilize productivity and collaboration tools (MS Office, Google Workspace, Asana, Jira, Trello, or similar) to manage projects and communications effectively.
• Conduct research and prepare high-quality, data-driven presentations, briefs, and reports.
• Provide light technical support (e.g., system onboarding, digital tool setup) to improve team efficiency and adoption of digital platforms

• Job Specifications:
• Minimum 5+ years of experience as an Executive Assistant, Project Coordinator, or similar role supporting senior or C-level executives.
• Strong background in technology, digital transformation, live entertainment, sports, or related industries.
• Proven track record in managing complex schedules, executive priorities, and multi-stakeholder coordination.
• Familiarity with digital transformation initiatives, IT systems, or tech operations is highly desirable.
• Bachelor’s degree in Business Administration, Information Technology, or related field
• Master’s degree preferred
• Project management certifications (PMP, Prince2, Agile/Scrum) are an advantage.

• Required Skills:
• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and Google Workspace.
• Skilled in project management and collaboration tools (Asana, Jira, Trello, Monday.com, MS Teams, SharePoint, Confluence, etc.).
• Ability to create dashboards, trackers, and executive reports with strong data visualization skills.
• Strong presentation and report design capability.
• Comfortable providing light IT support for digital tools (system setup, onboarding, troubleshooting).
• Familiarity with enterprise systems (ERP, HRIS, or ITSM platforms) is an advantage.
• Communication: Exceptional written and verbal communication with the ability to engage confidently at all organizational levels.
• Organization & Prioritization: Excellent time management skills with the ability to handle multiple priorities and deadlines.
• Confidentiality & Integrity: Trusted to handle sensitive and confidential information with discretion.
• Interpersonal Skills: Professional demeanor with strong relationship-building capabilities.
• Adaptability: Resilient and flexible in responding to shifting priorities in a fast-paced environment.
• Problem-solving: Proactive, resourceful, and solutions-oriented.
• Attention to Detail: High accuracy in documentation, reporting, and follow-up.
• Collaboration: Effective team player who facilitates coordination across diverse teams.