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Executive Assistant

Dubai, United Arab Emirates

Your role @ Chanel

We are looking for an experienced executive assistant to provide broad and comprehensive support working alongside the Managing Director Middle-East.

You will be at the heart of Chanel’s operations in a vibrant and multicultural region. You will be able to anticipate needs, manage sensitive information, and represent the Managing Director with professionalism. You will enable the Managing Director to focus on strategic priorities, ensuring that every interaction and engagement reflects the values and excellence of the House of Chanel.

The Impact You Can Create at Chanel

Provide administrative support to the Managing Director while being the primary point of contact for internal and external stakeholders on all matters pertaining to the office, including those of a highly confidential or critical nature.

Calendar & Priorities Management

Full ownership of the MD’s Outlook calendar (internal, external, regional & global)

Anticipate and manage priorities, schedule changes, and meeting preparations with efficiency and discretion

Ensure proactive time optimization and clear communication flow

Travel & Logistics (T&E)

Organize complex and evolving travel arrangements: flights, hotels, visas, transport, etc.

Coordinate itineraries for internal visitors and ensure smooth execution

Track budgets and negotiate with vendors for travel, gifts, and internal events

Encourage sustainable travel practices where relevant

Administrative & Confidential Support

Draft and edit emails, presentations, and internal/external communications

Handle confidential documents and sensitive information with the utmost discretion

Maintain and update internal databases and reporting tools

Stakeholder & Office Coordination

Act as the central liaison between the MD and all departments (HR, Finance, etc.)

Coordinate external meetings and follow-ups with clients and partners

Oversee the selection and distribution of corporate gifts and thank-you items

VIP Visits & Event Management

Coordinate high-level visits: agenda, transport, catering, reservations, dietary needs

Organize internal events and seminars, liaising with venues, suppliers, and guests

Ensure alignment with CHANEL’s sustainability commitments (local vendors, low-impact practices, waste reduction)

Expense Management

Manage Concur claims and related expense processes with accuracy and timeliness

Anticipation & Agility

Anticipate needs, flag issues early, and bring solutions before problems arise

Maintain calm and composure in high-pressure situations and act as a stabilizing force

You Are Energized By

Creating calm and clarity amidst complexity, turning fast-paced days into well-orchestrated outcomes.

Building strong relationships across diverse teams and cultures, acting as a trusted partner and stabilizing force.

The opportunity to represent the House in every interaction, embodying Chanel’s values of discretion, care, and excellence.

Navigating new challenges and ensuring that every event and visit is executed flawlessly.

Working with autonomy while being part of a collaborative team.

Completing a high volume of tasks and projects

Using your judgement and getting the job done

What You Will Bring

Minimum 6 years of experience as an Executive Assistant in a multicultural environment, ideally within the luxury or hospitality sector

Strong sense of discretion, ethics, and professionalism

Fluent in English and French (spoken and written); Arabic is a plus

Mastery of Microsoft Office, Outlook, SharePoint, and Concur

Excellent interpersonal and communication skills, with a collaborative mindset

High level of organisation, proactivity, and attention to detail

Strong adaptability, resilience, and composed under pressure

Emotionally intelligent and culturally aware, with a strong team spirit

What Chanel can offer you

Satisfy your authentic interest in all people-related matters
Give you exposure to various business context
Develop long lasting and meaningful relationships with a wide range of internal and external interlocutors
Learn continuously

At Chanel, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience and potential you could bring to Chanel.

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