Secretary

Key Responsibilities:

• Provide administrative support to executives and department heads, including calendar management, meeting coordination, and correspondence drafting.
• Organize and maintain filing systems, records, and official documentation in accordance with international sports governance standards.
• Assist in preparing materials for board meetings, international delegations, and aquatic sport events.
• Coordinate logistics for travel, conferences, and World Aquatics meetings or events.
• Serve as a liaison between internal teams and external stakeholders including national federations, committees, and international partners.
• Draft, proofread, and manage communication, including memos, meeting minutes, and reports.
• Ensure compliance with policies and procedures established by World Aquatics and other relevant governing bodies.
• Support planning and execution of aquatic events, including logistics and scheduling.

Qualifications:

• Proven administrative or secretarial experience, preferably in international sport organizations.
• Familiarity with FINA / World Aquatics governance, structure, and terminology strongly preferred.
• Excellent written and verbal communication skills in English, Arabic is a plus.
• Strong organizational and time-management skills, with the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite and virtual communication platforms (Zoom, Teams)
• Experience working in a fast-paced, multicultural, and deadline-driven environment
• Degree or diploma in Business Administration, Sports Management, or related field preferred.

Preferred Experience:

• Prior work or volunteer experience with FINA, World Aquatics, a National Federation, or a major international sports event.
• Understanding of aquatic disciplines: swimming, diving, water polo, artistic swimming, and open water swimming.
• Event coordination or support experience at the international level.

Job Type: Full-time