Executive Assistant

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.

As marketers at one of the most iconic brands in the world, we play a major role in building authentic relationships with customers who impact life and business around the world. Here, creativity and inspired storytelling combine with powerful data-based marketing and hyper-personalized digital communication to create a genuine human connection that drives business results. As a part of our diverse community of marketers, you can have a breadth of different marketing experiences and do virtually anything from connecting small businesses to new customers to uncovering insights that inspire the future of payments. Create a dynamic career while doing work that matters for people and businesses everywhere. Find your place in marketing on #TeamAmex.

As marketers at one of the most iconic brands in the world, we play a major role in building authentic relationships with customers who impact life and business around the world. Here, creativity and inspired storytelling combine with powerful data-based marketing and hyper-personalized digital communication to create a genuine human connection that drives business results. As a part of our diverse community of marketers, you can have a breadth of different marketing experiences and do virtually anything from connecting small businesses to new customers to uncovering insights that inspire the future of payments. Create a dynamic career while doing work that matters for people and businesses everywhere. Find your place in marketing on #TeamAmex.

The U.S. Consumer Services Team is responsible for our suite of consumer products, services, and experiences in the U.S., including our premium, cobrand, cash back, and lending portfolios, Membership Rewards, Global Travel & Lifestyle Services, the Centurion Lounge network, our Global Dining and Resy businesses, and best-in-class marketing programs across customer, prospect, and partner channels. The USCS team is focused on making membership an indisputable competitive advantage and helping each other become better leaders every day.
How will you make an impact in this role?

This position is responsible for administrative support for three Vice Presidents within the US Customer Marketing Group. It is a dynamic, high-paced environment and therefore the day-to-day responsibilities require seamless collaboration across a wide range of business partners both inside and outside of the organization.  The ideal candidate must be seasoned and experienced in handling a wide range of administrative related tasks and be able to work independently and confidently under pressure. Building strong relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position.

• Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones     
  

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  Calendar management, including scheduling meetings with various colleagues internally and externally


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  Coordinating logistics for meetings, including scheduling of conference rooms and technology support as required


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  Preparing, reviewing, and processing expense reports, and managing expense report approvals, in line with company T&E policy and budget


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  Assisting with timekeeping and payroll duties


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  Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave


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  Managing organization charts and team rosters


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  Booking and coordinating travel arrangements including air and hotel bookings


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  Supporting the scheduling and coordination of events, including room booking, catering, etc.


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  Supporting team administration including job postings, on boarding for new hires, updating distribution lists, setting up group-wide team meetings, coordinating team real estate


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  Processing of requisitions and other invoices, ordering supplies and managing ticket requests

Minimum Qualifications

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  Positive attitude, solutions-oriented demeanor, and reliable


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  Exceptional organizational, administrative, and interpersonal skills


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  Keen attention to detail and a sense of urgency in execution and follow-up


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  Ability to prioritize multiple tasks and work autonomously with minimal guidance


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  Strong integrity and ability to handle confidential / sensitive information with discretion


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  Strong written and verbal communication skills


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  Proficiency in Microsoft Outlook and Office, including Word, PowerPoint and Excel


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  Minimum 3+ years of experience supporting executives with complex calendars and travel

• Competitive base salaries 
• Bonus incentives 
• 6% Company Match on retirement savings plan 
• Free financial coaching and financial well-being support 
• Comprehensive medical, dental, vision, life insurance, and disability benefits 
• Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need 
• 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy 
• Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) 
• Free and confidential counseling support through our Healthy Minds program 
• Career development and training opportunities