Executive Assistant

Job Description

ABOUT DP WORLD

Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally.

With a dedicated, diverse and professional team of more than 115,000 employees from 160 nationalities, spanning 78 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that’s fit for the future.

We’re rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.

What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we’re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer’s door.

DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures – not just in what we do but also in how we behave.

We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what’s possible.

WE MAKE TRADE FLOW TO CHANGE WHAT'S POSSIBLE FOR EVERYONE.

Job Purpose: This role provides high-level executive support, ensuring seamless daily operations for the EVP. Responsibilities include managing complex schedules, coordinating high-impact meetings, handling correspondence, preparing reports, and analyzing business and project data to support strategic decision-making. The Executive Assistant will also oversee office administration, ensuring efficiency and professionalism within the executive office.

Key Accountabilities

Executive Office & Administrative Support

• Manage the EVP’s schedule, ensuring optimal time management and strategic planning.
• Screen and prioritize incoming requests, emails, and correspondence, responding when appropriate.
• Prepare high-quality reports, presentations, and briefs to facilitate decision-making.
• Maintain an organized system for document preparation, filing, and archiving.
• Handle travel arrangements, including flight reservations, accommodation, and itineraries.
  
  

Meeting & Communication Management

• Coordinate executive meetings, prepare agendas, and ensure seamless logistical execution.
• Take minutes for management meetings and distribute actionable summaries to senior leaders.
• Liaise between the EVP and key stakeholders, fostering positive relationships with internal teams and external partners.
• Draft and review official business correspondence, ensuring professionalism and accuracy.
  
  

Project & Data Analysis

• Support project tracking, analyzing relevant data, and providing insights to aid executive decision-making.
• Collaborate with project teams to monitor progress and flag critical updates to the EVP.
• Prepare weekly KPI reports, summarizing business performance metrics.
  
  

Event & Engagement Coordination

• Oversee planning and coordination of executive events, conferences, and key meetings.
• Host and assist VIP guests, ensuring a seamless experience aligned with business protocol.
  
  

Qualifications & Experience

• Bachelor’s degree in Business Administration or related field (MBA and PMP certification preferred).
• Extensive experience as an Executive Assistant, ideally in the maritime, logistics, or port industries.
• Strong understanding of corporate office dynamics and business protocol.
  
  

Skills & Competencies

• Fluent in English and Arabic, with excellent written and verbal communication skills, French is a plus..
• Proficient in MS Office Suite and executive reporting tools.
• High level of discretion, professionalism, and confidentiality handling sensitive matters.
• Exceptional organizational and time management abilities, with a proactive approach.
• Strong analytical skills to support project assessment and business insights.
• Ability to adapt in a fast-paced, high-pressure environment while maintaining composure.