Executive Assistant

Duties:

Manage daily calendars for senior leaders, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes. Arrange and reserve conference rooms, catering, audio/video and other services as needed for meetings and conferences.

Coordinate travel arrangements and submit expense reports in an efficient manner using Concur.

Drive key team activities and events (such as team meetings, strategy sessions, conferences, ordering supplies and social events).

Handle tasks proactively and efficiently to ensure seamless coverage for all supported staff.

Build and maintain good business relationships with executives and administrative staff across the organizations.

Complete ad hoc administrative requests in a timely and detailed manner.

Skills:

5+ years of administrative experience, preferably at a large global organization in the financial services industry.

Ability to work independently and assume additional responsibilities as the need arises.

A positive and ‘can-do’ attitude.

Desire and ability to provide outstanding service to internal and external clients.

Maintains focus with sense of urgency, while upholding respect for others.

Proven track record to managing competing priorities and meeting tight deadlines.

Excellent communication skills (written and verbal).

Strong computer skills (Concur T&E System, MS Word, Excel, PowerPoint, Outlook).

A high level of attention to detail.

Discretion in handling confidential information in all aspects of work.

Education:

Bachelor’s degree is strongly preferred