Executive Assistant

Position Overview

Minardi Public Affairs has a unique career opportunity for an energetic self-starter capable of managing multiple tasks simultaneously. The Executive Assistant will provide high-level administrative and operational support to the owner of multiple small businesses — one in the political sector and one in the food and hospitality industry. This role requires exceptional organization, discretion, and the ability to manage a wide range of tasks in two very different yet fast-paced environments.

The ideal candidate is proactive, adaptable, and capable of balancing strategic priorities with day-to-day execution. They must be comfortable handling confidential information, managing communications with public figures and clients, and helping the owner stay organized and focused on necessary tasks.

Key Responsibilities

Executive & Administrative Support

• Manage the owner’s complex calendar, meetings, and travel across multiple businesses.
• Handle calls, emails, and correspondence with professionalism and discretion.
• Prepare documents and briefing materials for client meetings, events, or business operations.
• Organize files, track deadlines, and ensure timely follow-up on commitments.
• Maintain strict confidentiality regarding sensitive political, business, and personal matters.

Political Operations Support

• Monitor legislation during the West Virginia Legislative Session on behalf of various clients.
• Prepare research briefs, background materials, and talking points as needed.
• Engage directly with legislators on various pending legislative matters.
• Track key dates, legislative or policy updates, and communication schedules.

Food Industry / Business Operations Support

• Assist with scheduling, vendor management, and communication for a small but growing Italian food manufacturer.
• Support marketing efforts, social media updates, and basic website maintenance.
• Oversee expense reporting, invoices, and basic financial tracking.
• Help coordinate staffing, supply orders, and logistics for restaurant and wholesale food operations.

Qualifications

• Education: Associate or Bachelor’s degree in Business Administration, Communications, Political Science, or related field is preferred but not required.
• Experience: Working in a supporting role to an executive, senior management, business owner, or public official.
• Skills & Abilities:
• Excellent communication and interpersonal skills.
• Highly organized with the ability to manage multiple priorities across industries.
• Strong attention to detail and follow-through.
• Proficient in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Canva).
• Strong writing and social media skills required, and basic understanding of website maintenance is preferred.
• Demonstrated discretion and judgment when handling confidential matters.

Preferred Attributes

• Familiarity with political operations, community engagement, or public relations.
• Understanding of the food service or hospitality industry.
• Positive attitude, problem-solving mindset, and ability to anticipate needs before being asked.

Compensation & Benefits

• Competitive salary based on experience.
• Flexible schedule and potential for hybrid work.
• Opportunities to grow with both businesses and gain exposure to diverse industries.
• Paid time off and performance-based bonuses.
• Additional benefits will be negotiated with successful candidate.

Job Type: Full-time

Pay: $38,000.00 - $50,000.00 per year

Benefits:

• Health insurance
• Paid time off

Work Location: Hybrid remote in Charleston, WV 25301