EXECUTIVE ASSISTANT

OPEN COMPETITIVE RECRUITMENT

Open to all qualified candidates

Tentative examination dates for this recruitment:
Week of 04/13/26 - Blind application and supplemental scoring

Dates may change due to unforeseen circumstances. Candidates who pass each phase of the recruitment process will be notified of the official examination dates.

The Office of the Burbank Chief of Police seeks a highly trusted professional who demonstrates exceptional professionalism, strong organizational ability, and the capacity to manage sensitive information with the utmost confidentiality. This individual serves as a key administrative partner to the Chief, ensuring the efficient coordination of executive-level operations while supporting the Department’s mission, strategic priorities, and community-focused initiatives.

The successful candidate is an experienced, detail-oriented professional with outstanding organizational and communication skills, capable of managing complex calendars, preparing executive memorandums, coordinating meetings and department ceremonies, and balancing multiple priorities in a fast-paced public safety environment. This person brings strong critical-thinking abilities, anticipates needs, and proactively resolves issues while maintaining composure and professionalism under pressure.

This role requires a collaborative, service-oriented mindset. The ideal candidate builds positive working relationships with command staff, City partners, external agencies, and community stakeholders, serving as a liaison who represents the Chief’s Office with credibility, discretion, and tact.

Above all, the ideal candidate exemplifies integrity, reliability, and a deep respect for the responsibilities of law enforcement leadership, providing executive-level support that enhances operational effectiveness, promotes transparency, and strengthens public trust.

Under administrative direction, to perform a variety of confidential and complex administrative and support functions for a department manager; and to do related work as required.

Essential Functions

Assists in the administration of a department through coordination of the clerical function; relieves department manager of routine administrative, personnel, budget, payroll, and purchasing duties; handles highly confidential and sensitive information regarding personnel, controversial matters, and administrative operations; communicates with executive, administrative, and clerical staff regarding organizational policies and procedures; transmits and follows upon administrative decisions to affected organizational units; assists in the preparation and administration of the budget; prepares a variety of reports and documents; coordinates the preparation of organization charts; maintains calendars, schedules, and coordinates meetings; makes travel arrangements; coordinates City Council agenda items for the department; supervises, trains, and evaluates employees; researches, compiles and analyzes data for various projects and reports; responds to requests for information; determines format for reports and typing projects; develops and oversees maintenance of department records and files; screens visitors and telephone calls, makes appointments and referrals using discretion and diplomacy in conserving the department manager’s time and maintaining municipal good will; resolves complaints or refers problems to appropriate individuals; opens and distributes mail; receives and disburses money; processes invoices for payment; provides support to various boards commissions and committees, including coordinating meetings and taking verbatim and sense minutes of meetings and prepares official minutes; composes and types correspondence; operates calculator, and other office equipment; may operate a computer to enter, modify or retrieve data; makes effective recommendations regarding, hiring, promotion, and transfer; effectively recommends disciplinary action as needed up to and including termination.

Minimum Qualifications

Employment Standards:

Knowledge of modern office methods, procedures and equipment; English usage, spelling, grammar, and punctuation; basic arithmetic and accounting methods; business letter writing; organization, procedures, and operating details of a municipal government; principles and practices of sound supervision, training, and performance evaluation; general management functions and practices; department and citywide policies and procedures; public relations and information techniques; effective customer service techniques.

Ability to effectively organize a wide variety of work; communicate effectively, both verbally and in writing; maintain confidentiality; work independently and exercise sound judgment and initiative in the performance of assigned duties; understand and interpret administrative policies, rules, and regulations; analyze situations carefully and adopt effective course of action; organize and maintain record keeping systems; plan and direct the work of others; operate a variety of office equipment, including a computer and standard and advanced office software; establish and maintain effective working relationships with supervisors, fellow employees, and the public.

Education/Training: Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for acceptable job performance as determined by the City. Example combination includes, but is not limited to an Associate of Arts Degree in public or business administration or a related field and five years of experience in public administration including the level of secretary to a department manager. Ability to type accurately from clear copy at a speed of 55 net words per minute and transcribes accurately from dictation equipment.

Supplemental Information

A valid California Class "C" driver's license or equivalent may be required at time of appointment.

This is an Unrepresented Mid-Management job title

The City of Burbank offers excellent employee benefits, please click on the following link for additional information regarding employee benefits: https://www.burbankca.gov/web/management-services/employee-benefits

Additionally, there are Benefit Summary Sheets for each represented and unrepresented employee group that provide a more detailed summary of benefits. There are also some Benefit Summary Sheets for specific job titles. To access the Benefit Summary Sheets, please click here: https://www.burbankca.gov/web/management-services/benefits-summary-sheets

Please note, employee benefits vary based on employment status - full-time or part-time; regular or temporary, and many benefits are not applicable to temporary employees.

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