Executive Assistant

Description:

About the Company:

We provide specialized subcontracting and technical assistance services to support clients in the transport and aerospace industries. We work closely with clients to ensure that our solutions meet their needs and exceed their expectations. Our team members are motivated individuals that do remarkable things every day!

Position Summary:

AAA United States, Inc. has partnered with a company in Miami, Florida that is an international pioneer in the aerospace industry. They are a leader in designing, manufacturing and delivering aerospace products, services and solutions to customers on a global scale. A commercial aircraft manufacturer, with Space and Defense as well as Helicopters Divisions, they are the largest aeronautics and space company in Europe and a worldwide leader.

The Executive Assistant provides high-level administrative support to executives or senior management. This role ensures efficient operation of the executive office by managing schedules, preparing reports, coordinating meetings, and handling confidential information.

Essential Functions:

• Executive Support & Strategic Partnership (30%): Support the manager in daily business including, confidential, and strategic topics. Study, filter, and prioritize working files, providing recommendations and following up on local implementation of decisions.
• Logistics, Travel & Financial Administration (30%): Manage end-to-end travel logistics and credit card reconciliation. Ensure strict adherence to corporate compliance and Gifts & Hospitality protocols. Oversee office procurement and facility-related work orders.
• Event & Project Oversight (20%): Lead the planning and execution of industry, customer, and staff events. Identify customer value, business needs, and improvement opportunities while supporting the N-1 management team on specific action plans.
• Stakeholder Coordination & Influence (20%): Liaising with relevant stakeholders on various topics/events and/or ensuring deliverables reports/deadlines.

Requirements:

• Must be currently local to the Miami Metro area
• Ability to work in the US without current, or future, need of visa sponsorship/work authorization
• Education: High School diploma required.
• Minimum 4 years of international travel arrangements, event management, and document drafting.
• Minimum 4 years of data visualization & presentations (C-suite level charts/slide decks).
• Minimum 4 years of proven office management or executive assistant experience within a complex matrix organization.
• Excellent verbal and written communication in English and Spanish (Required).
• Analytical & Digital: Proficient in Google Suite and MS Office.
• Efficiency: Extremely organized, resourceful, and able to prioritize work in a fast-paced environment.
• Interpersonal: High degree of diplomacy and tact; ability to interact with varied personalities in a multicultural environment.
• Autonomy: Strong decision-making skills and problem-solving agility in uncertain environments.