Executive Assistant

Job Title: Executive Assistant to the Chairman & Senior Management

Job Purpose

The Executive Assistant provides high‑level administrative, organizational, and personal support to the Chairman and senior management team. This role ensures smooth coordination of executive activities, handles sensitive information with discretion, and manages both professional and personal tasks for executives and their families. The ideal candidate must demonstrate exceptional confidence, judgment, and problem‑solving ability.

Key Responsibilities:

• Manage executive calendars, meetings, appointments, and travel schedules.
• Prepare meeting agendas, briefs, presentations, and minutes.
• Ensure timely follow‑up on action items and correspondence.
• Filter and prioritize emails, calls, and requests on behalf of executives.
• Coordinate with internal departments to support executive-level decisions.
• Handle confidential documents, reports, and sensitive information with full discretion.
• Draft and review correspondence, official letters, and reports.
• Maintain organized filing systems (digital & physical).
• Arrange personal travel, reservations, events, appointments, and errands.
• Support family administrative needs (schools, medical appointments, home services, etc.).
• Coordinate household or personal service providers as requested.
• Assist with personal shopping, gift arrangements, and special occasions.
• Organize corporate and private events as required.
• Manage travel itineraries, visas, hotel bookings, and transportation.
• Liaise with service providers, suppliers, and external stakeholders.
• Handle ad-hoc tasks and urgent requests efficiently.
• Anticipate needs and proactively propose solutions.
• Resolve scheduling conflicts and operational challenges.
• Take initiative to handle issues with minimal supervision.
• Provide sound judgment when making decisions on behalf of executives.

Qualifications & Requirements

Education & Experience

• Bachelor’s degree in Business Administration or related field preferred.
• Minimum 5–8 years of experience supporting C‑level executives (UAE experience is an advantage).
• Experience handling personal tasks for senior leaders is highly desirable.

Skills & Competencies

• Exceptional organizational and multitasking skills.
• High level of confidence, professionalism, and polished communication skills.
• Strong problem‑solving abilities and proactive mindset.
• Ability to work under pressure with tight deadlines.
• Discretion and confidentiality at all times.
• Strong interpersonal skills and emotional intelligence.
• Excellent command of English.
• Proficiency in MS Office (Outlook, Word, PowerPoint, Excel).

Personal Characteristics

• Trustworthy and reliable.
• Calm, composed, and adaptable.
• Discreet and respectful of privacy.
• Highly presentable and professional.
• Positive attitude with a service-oriented approach.

Working Conditions

• Flexibility to work extended hours when required.
• Availability during weekends or holidays for urgent matters (rare but possible).

Job Type: Full-time

Pay: From AED6,000.00 per month

Application Question(s):

• Have you previously managed both professional and personal tasks for executives or their families?
• How much is your current salary?
• How old are you?
• What are your salary expectations?
• What is your notice period?
• What is your nationality?

Experience:

• supporting C‑level executives: 5 years (Required)

Location:

• Abu Dhabi (Required)