Executive Assistant

Position Overview:

We are seeking a highly organized and professional Executive Administrative Assistant to provide direct support to our CEO in managing daily operations, scheduling, and communications. This position is ideal for a proactive, detail-oriented individual who flourishes in a fast-paced environment with frequently changing priorities. Strong administrative skills and a proven ability to handle sensitive information and build business relationships are key traits for this position.

Key Responsibilities:

• Provide high-level administrative support to CEO, including calendar management, meeting coordination, and travel arrangements.
• Manage and prioritize the CEO’s calendar, appointments, and time for optimal efficiency and productivity
• Coordinate internal and external communications on behalf of the CEO, ensuring prompt and professional responses with Local and State Committees, Business partners, Community outreach
• Prepare bulk email packets, reports, presentations, and documents as needed for internal meetings, board meetings, or external clients.
• Maintain clear and consistent communication with team members to track the status of ongoing projects and leads, ensuring the CEO is regularly informed on progress and developments.
• Organize and maintain electronic and paper filing systems.
• Handle confidential information with discretion and professionalism.
• Assist with special projects and any other tasks as directed by the CEO.

Qualifications:

• 3+ years’ experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting C-suite executives. Experience in the construction industry strongly preferred.
• Solid proficiency in QuickBooks Enterprise and Microsoft Excel; ability to generate QB reports and manage spreadsheets.
• Excellent organizational and multitasking abilities; capable of managing multiple priorities under deadlines.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with clients, team members, and senior executives.
• Ability to work independently and handle confidential information with discretion.
• Flexibility and adaptability in a fluid work environment.

Why Join the BT Team?

• Opportunity to work closely with the CEO and be an integral part of the company’s growth.
• A dynamic and collaborative work environment with opportunities for professional development.
• Competitive Salary: $25-30/hr
• Full-time schedule with opportunities for overtime

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Language:

• English (Required)

Ability to Commute:

• Eureka, CA 95501 (Required)

Work Location: In person