Executive Assistant

Job Title: Executive Assistant

Company: Howard Hanna Allen Tate Real Estate

Location: Administrative SouthPark Office, Charlotte, NC

Reports To: Gary Scott, President of Howard Hanna Southeast

Job Overview:

We are seeking a highly organized, detail-oriented C-level Executive Assistant to provide comprehensive support to Gary Scott, President of Howard Hanna Southeast, and other company Presidents, as directed. The ideal candidate will be proficient in handling complex administrative tasks, managing schedules, and coordinating responsibilities across real estate operations. This role requires flexibility and the ability to handle confidential information with discretion.

Key Responsibilities

Executive Support for Gary Scott:

• Manage calendar and travel arrangements.
• Create daily call sheets.
• Take meeting minutes, prepare agendas, and follow up on action items.
• Post updates in Chatter as directed.
• Establish and maintain effective communication and connectivity systems/processes with field personnel.
• Work closely with Gary’s direct reports and the Hanna Team.
• Provide general support to Howard Hanna Southeast as needed.
• Coordinate event logistics, including schedule and arrangements for business lunches and dinners both locally and regionally.
• Coordinating business travel arrangements, including hotels, flights, cars, etc
• Reporting and Data Management:
• Prepare monthly packets on brokerage sales, listings, closings, and success rates for mortgage, insurance, title, and relocation.
• Compile and present regional market share reports.
• Prepare weekly branch information packets for sales meetings.
• Support for Howard Hanna Mortgage Services (Mark McGoldrick and Jef Stehman):
• Coordinate calendar and travel arrangements.
• Prepare expense reports and manage purchasing requests.
• Distribute payroll reports and ensure accuracy.
• Create and distribute monthly reports.
• Marketing and Recognition Program:
• Act as a liaison with the marketing department for various initiatives.
• Manage tracking and administration of the recognition program, including new agent welcome packages, anniversary and production milestones, agent support recognition, and holiday cards.

Qualifications

• Proven experience as an executive assistant, preferably in the real estate industry.
• Proficiency in real estate software, including Profit Power and BrokerMetrics.
• Proficiency in Google Workspace
• Excellent organization and time management skills.
• Strong communication and interpersonal abilities.
• Ability to handle confidential information with discretion.
• Flexibility to adapt to changing responsibilities.

Education and Experience

• Bachelor’s degree preferred.
• Prior experience in a similar role is advantageous, particularly in the real estate sector.

Benefits

Comprehensive benefits package including Paid time off, Medical, Dental, Vision, 401K, Long Term Disability, Short Term Disability, and more.

This job description is an overview of the scope of responsibilities and is not intended to be an inclusive list of job tasks and expectations.

To Apply

Qualified Candidates may submit cover letters and resumes to hr.

About Us

We are Howard Hanna Allen Tate Real Estate, the number one real estate company in the Carolinas. As part of Howard Hanna Real Estate Services, we are the #1 family-owned real estate company in the country. Since 1957, we’ve provided homebuyers and sellers with superior service, unparalleled market connections, and deep local expertise.

Our mission goes beyond transactions. We are a family-owned, full-service real estate services company committed to professionalism for our colleagues, our clients, and our communities. We are inspired every day to deliver solutions that help navigate complex real estate transactions.

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Ability to Relocate:

• Charlotte, NC 28210: Relocate before starting work (Required)

Work Location: In person