Executive Assistant

Job Summary

To provide high-level administrative, operational, and coordination support to the General Manager by managing communications, schedules, documentation, and follow-ups, while acting as a key liaison between management, departments, and external parties.

Key Duties & Responsibilities

• Act as the main point of coordination between the General Manager and internal departments, clients, suppliers, government entities, and service providers.
• Manage the General Manager’s calendar, meetings, appointments, and travel arrangements.
• Draft, review, and manage official correspondence, emails, reports, presentations, and company documents.
• Coordinate and follow up on management instructions, approvals, and deadlines.
• Attend meetings when required and prepare minutes of meetings and action trackers.
• Handle confidential and sensitive information with strict discretion.
• Coordinate with HR, Finance, Operations, PRO, and Administration teams as directed by the General Manager.
• Monitor document approvals, signatures, and company records.
• Assist in planning, organizing, and prioritizing daily operations and special projects.
• Perform any other tasks assigned by the General Manager in support of company objectives.

Qualifications & Experience

• Bachelor’s Degree in Business Administration or related field (preferred)
• Minimum 3–5 years’ experience as an Executive Assistant or Senior Administrative Assistant.
• Strong organizational, coordination, and multitasking skills
• Excellent written and verbal communication skills in English (Arabic is an advantage)
• High level of professionalism, discretion, and confidentiality
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and under pressure

Job Type: Full-time