Executive Assistant

• Serve as a welcoming and professional point of contact for internal and external stakeholders, representing the Office of the President with discretion and professionalism.
• Provide comprehensive administrative support to the President and Vice President of External Affairs including complex calendar management, scheduling, travel coordination (domestic and international), and expense reporting.
• Serve as a strategic administrative partner, anticipating needs and proactively addressing issues before they arise.
• Coordinate and prioritize executive communications, ensuring timely and professional responses.
• Serve as a confidential and trusted partner, handling sensitive information with the highest level of discretion.

• Assist with the coordination, tracking, and execution of executive-level projects, ensuring deadlines and deliverables are met.
• Coordinate logistics for executive briefings, external engagements, visits, and delegations hosted by the Office of the President
• Support leadership and committee meetings, including logistics coordination and preparation and distribution of materials and meeting minutes when necessary
• Support organizational projects and initiatives for the organization
• Assist with planning and logistics for leadership meetings, retreats, and special events as needed.
• Track action items and priorities to support the coordinated implementation of executive initiatives.
• Contribute to special projects and institutional events as assigned.

• Supports the VP for Externals Affairs, President’s Office in support of Board governance activities in accordance with organizational bylaws and best practices.
• Coordinate all Board and committee meetings, including scheduling, agenda development, preparation and distribution of materials, minute-taking, and follow-up on action items.
• Maintain official Board records, resolutions, and documentation with a high degree of accuracy, confidentiality, and professionalism.
• Act as administrative and coordinative liaison between Board members, senior leadership, and internal stakeholders.

• Prepare and process personnel action forms (PAFs), including new hires, terminations, employee changes, and labor allocations, in coordination with Human Resources.
• Provide personnel-related administrative needs as appropriate.
• Perform other duties as assigned to support the President and organizational priorities.
• Other duties as assigned

Required knowledge, skills, and abilities:

• Demonstrated experience supporting senior executives and/or Boards of Directors in a complex organization.
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills, with attention to detail and professionalism.
• Proven ability to handle confidential information with discretion and sound judgment.
• Strong interpersonal skills and the ability to build effective relationships with internal and external stakeholders.
• Ability to work independently, exercise initiative, and solve problems with minimal supervision.
• Proficiency with Microsoft Office and/or Google Workspace and virtual meeting platforms.
• Comfort learning and navigating enterprise systems related to HR, finance, and governance.
• Live the Danforth Center values: Collaboration, Diversity & Inclusion, Innovation, Integrity & Respect, Environmental Sustainability, and Stewardship

• Bachelor’s degree or equivalent combination of education and experience.
• 5+ years of experience providing executive-level administrative support, preferably supporting a senior executive or President.

• Experience serving as a Board Secretary or supporting nonprofit, academic, or mission-driven organizations.
• Experience coordinating projects or initiatives beyond traditional administrative support.
• Familiarity with governance practices and Board operations.

• Cover letter clearly describing interest and career goals
• Resume
• Contact information for three (3) professional references