Executive Assistant

Executive Assistant

Harvey & Guy Homes

Leadership Experience & Cultural Alignment

In this role, the leadership team is seeking an Executive Assistant who strengthens their mission of delivering the highest level of service, consultation, and advocacy while creating a fun and fulfilling experience for clients. When this position is operating at a high level, leaders feel focused rather than fragmented, confident that excellence in every transaction is being upheld, and supported in building deep, long-term relationships that extend beyond a single closing. The right person brings a calm, proactive presence — someone who anticipates needs, protects standards, and takes ownership of details so the team can concentrate on vision, client relationships, and growth. They value precision and education, helping ensure clients feel informed and guided at every stage, while contributing to a culture that works hard, operates at a high standard, and genuinely enjoys the process. This is a partnership in execution, where trust is earned through consistency, sound judgment, and follow-through.

Position Overview

The Executive Assistant serves as the operational backbone of Harvey & Guy Homes.

This role is responsible for ensuring transactions, communications, and projects move forward with clarity, precision, and consistency. The Executive Assistant protects the team’s focus by proactively managing details, timelines, and execution across listings, buyers, marketing, and internal operations.

This is an ownership role. It requires judgment, prioritization, and follow-through - not task-by-task supervision.

Success in this role results in:

• Organized, predictable transactions
• Clear and controlled communication
• Timely execution of projects and marketing initiatives
• Reduced mental load for the leadership team
• Seamless deal set up for the field agents
• A consistent, high-level client experience

Core Responsibilities

1. Elevate Client & Transaction Experience

Oversee and optimize listing and buyer transactions from contract to close.

Key Responsibilities:

• Track deadlines and ensure all parties meet contractual obligations
• Coordinate with clients, lenders, title companies, inspectors, and vendors
• Schedule and confirm appointments (inspections, appraisals, closings, etc.)
• Ensure all documentation is complete, accurate, and filed appropriately
• Facilitate smooth and professional closings

Deliverable: Transactions move forward predictably, without last-minute scrambling or missed deadlines.

2. Workflow & Communication Management

Serve as gatekeeper and first point of triage for team communication.

Key Responsibilities:

• Monitor and manage inbound communication
• Distinguish urgency from noise
• Draft and send professional responses on behalf of the team
• Flag critical matters appropriately
• Ensure no important communication goes unanswered

Deliverable: Communication is timely, clear, and professionally handled. Leadership is protected from unnecessary noise.

3. Operational Project Management

Translate leadership direction into actionable execution.

Key Responsibilities:

• Break down goals into clear task lists and timelines
• Track progress across active projects
• Follow up with stakeholders to ensure completion
• Close loops consistently
• Maintain organized internal systems

Deliverable: Projects move from idea to execution without constant oversight or reminders.

4. Marketing Operations

Support and maintain the team’s brand presence.

Brand & Materials Management

• Maintain and update buyer, seller, and brand materials
• Ensure all outward-facing assets reflect professionalism and accuracy

Social Media & Content Execution

• Coordinate posting schedules
• Ensure content aligns with team voice and market positioning
• Maintain organization of marketing assets

Deliverable: Marketing remains consistent, accurate, and aligned with brand standards.

Performance Expectations

The Licensed Assistant demonstrates:

• High ownership and accountability
• Strong operational judgment
• Clear, concise written communication
• Professional client interaction
• Ability to manage multiple moving parts without loss of clarity
• Proactive problem-solving
• Relentless follow-through & resourcefulness

Excellence in this role means

• Leadership does not double-check core work
• Deadlines are tracked without reminders
• Details are handled before becoming problems
• Clients experience professionalism at every stage

Qualifications:

• Active real estate license not required, but a plus
• 2–4 years of experience in a real estate operations, transaction coordination, or executive support role
• Demonstrated ability to take high-level direction and independently drive it to execution
• Strong organizational and project management skills with the ability to manage multiple transactions simultaneously
• Exceptional written and verbal communication skills
• High degree of discretion and professionalism when handling sensitive client and business information
• Experience managing or supporting social media, marketing materials, or brand assets
• Preferred Working knowledge of real estate transaction processes
• Proficiency with real estate or business software

Job Types: Full-time, Contract

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Denver, CO 80206