Executive Assistant

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Owner of a prominent liquor retailer. This role requires exceptional administrative skills, discretion, and the ability to manage multiple priorities in a fast-paced, relationship-driven industry.

The ideal candidate is resourceful, organized, and comfortable working in a dynamic small-business environment where flexibility and initiative are essential.

Key Responsibilities

Executive Support

• Manage the owner’s calendar, schedule meetings, and coordinate appointments
• Handle email correspondence and prioritize communications
• Monthly, annual and miscellaneous filing of purchase orders and receiving reports
• Screen calls and serve as a gatekeeper
• Track tasks and follow up to ensure deadlines are met

Sales & Operations Support

• Assist with order processing and tracking
• Coordinate with distributors, vendors, and retail accounts
• Submit purchase orders, receive trucks, and identify & solve related issues
• Help organize tastings, promotional events, and supplier meetings
• Future shift leader operations requested

Administrative & Office Management

• Maintain filing systems and organized records
• Assist with invoicing, receiving, and basic bookkeeping coordination
• Support inventory documentation and compliance paperwork

Industry Compliance & Coordination

• Help ensure documentation aligns with state alcohol regulations
• Assist with licensing renewals and required filings

Qualifications

• 3+ years of experience as an Executive Assistant or Administrative Assistant
• Experience in beverage, liquor, wine & spirits, or CPG sales preferred
• Strong proficiency in Microsoft Office and/or Google Workspace
• Experience with QuickBooks software
• Excellent written and verbal communication skills
• High level of discretion and professionalism
• Strong organizational and time-management skills
• Ability to anticipate needs and work independently

Key Traits for Success

• Proactive and solution-oriented
• Detail-focused and highly organized
• Comfortable in a fast-moving sales environment
• Strong follow-through and accountability
• Adaptable and willing to wear multiple hats

Compensation & Benefits

• Competitive salary based on experience
• Flexible schedule
• Performance bonuses
• Opportunity for growth within the company

Job Type: Part-time

Pay: $14.00 - $20.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance

Work Location: In person