Executive Assistant

Are you looking for a challenging and rewarding opportunity to be a key asset to a successful law firm? We are seeking an experienced Executive Assistant to join our team and support the law firm owner/attorney in managing a staff of 25+ highly skilled personnel. In this role, you will be responsible for handling a wide range of administrative tasks and projects with the highest level of efficiency, confidentiality, and positivity. You will also have the opportunity to assist with project management and help facilitate the effective practice of law.

To be successful in this role, you should have a background in executive assistance, excellent communication skills, AI experience and orientation, and the ability to anticipate needs. Additionally, you should have management experience, personal injury paralegal experience, financial knowledge, and proficiency with technology. We are looking for someone who is smart, has excellent judgment, is positive, hardworking, and able to provide real-time feedback to a busy executive.

In this role, you will have the chance to work with a talented and likeable team, as well as take on a variety of responsibilities including complex calendar management, meeting management, communication with the law firm, email management, and personal and professional administrative tasks. You will be responsible for supporting the initiatives of the law firm and its owner, and helping us achieve our goals of extreme client and employee delight.

If you are a driven and detail-oriented individual with a high level of discretion, we encourage you to apply for this exciting opportunity.

RESPONSIBILITIES
The EA will have the following primary responsibilities:

• Heavily AI utilization and orientation for task completion
• Complex calendar management and scheduling
• Meeting management including preparing agendas, printing reports, taking notes, and distributing action items
• Communicating throughout the law firm, on the owner’s behalf, both internally and externally
• Email management on behalf of the owner
• Arranging, attending and assisting in-person meetings multiple times per week including but not limited to meetings and delegated tasks
• Varying personal and professional administrative tasks including but not limited to booking appointments, research projects, and coordinating travel, leveraging EA tasks to the PA and other non-executive staff through delegation as appropriate
• Assisting with project management

PROFICIENCIES

• Advanced AI usage and orientation
• High level Executive Assistance background and experience
• Management experience
• HR experience
• Office Management experience
• Personal injury paralegal experience
• Financial knowledge
• High quality communication
• High level of discretion
• Anticipating needs
• Affinity for technology

In a nutshell: The right candidate is SMART, with EXCELLENT JUDGMENT, an advanced AI user, positive, hard working, driven, reasonable, appropriately deferential, high energy, talented, likeable, an initiator, communicator, a doer, and able to provide real-time feedback to a busy executive.

REQUIREMENTS

• Advanced AI USER and orientation
• Education: Bachelors degree
• Experience: 3 to 5 years supporting an executive; high level law firm executive assistance preferred; substantial successful executive assistant experience, and significant paralegal personal injury legal experience.

Job Type: Full-time

Pay: $70,000.00 - $90,000.00 per year

Work Location: In person