Executive Assistant

Executive Assistant to CEO & COO

Nava Behavioral Health – Las Cruces, NM
Full-Time | Exempt

Position Summary

Nava Behavioral Health is seeking a highly organized, strategic, and discreet Executive Assistant to provide direct administrative and operational support to the Chief Executive Officer (CEO) and Chief Operating Officer (COO).

This role is mission-critical and serves as a trusted partner to executive leadership. The Executive Assistant must be proactive, detail-oriented, solutions-focused, and capable of operating in a fast-paced behavioral health environment with professionalism and confidentiality.

The ideal candidate thrives in high-responsibility environments, anticipates needs before they arise, and understands the importance of precision, discretion, and strong communication.

Key Responsibilities

Executive Support

• Manage complex calendars for CEO and COO, including scheduling, prioritization, and conflict resolution
• Coordinate internal and external meetings, including preparation of agendas and meeting materials
• Draft and edit executive-level correspondence, reports, and presentations
• Prepare board materials, leadership reports, and compliance documentation as needed
• Screen calls, emails, and requests, responding or redirecting appropriately

Operational Coordination

• Assist in tracking executive projects, deadlines, and strategic initiatives
• Maintain executive dashboards and task tracking systems
• Support compliance, and clinical leadership coordination when directed
• Organize and maintain confidential records and documentation

Communication & Liaison

• Serve as liaison between executive leadership and staff
• Maintain professional communication with external partners, vendors, and community stakeholders
• Ensure timely follow-up on action items and executive directives

Administrative Excellence

• Coordinate travel arrangements, itineraries, and expense reports
• Support event planning and executive presentations
• Maintain high-level confidentiality of sensitive agency and personnel information

Qualifications

Required:

• Minimum 3 years of executive administrative experience
• Advanced proficiency in Microsoft Office and Google Workspace
• Strong written and verbal communication skills
• Exceptional organizational and time-management abilities
• Ability to handle confidential information with discretion
• High level of professionalism and emotional intelligence

Preferred:

• Experience in healthcare, behavioral health, or nonprofit environments
• Experience supporting multiple executives simultaneously
• Experience with compliance documentation and policy management

Competencies

• Strategic thinker with strong problem-solving ability
• Detail-oriented and deadline-driven
• Highly adaptable and able to manage competing priorities
• Calm under pressure
• Strong interpersonal and professional boundaries
• Proactive and self-directed

Work Environment

This position works onsite at Nava Behavioral Health in Las Cruces, NM. Occasional extended hours may be required to support executive and organizational needs.

Compensation & Benefits

• Competitive salary based on experience
• Paid time off
• Professional development opportunities

About Nava Behavioral Health

Nava Behavioral Health is committed to providing compassionate, structured, and high-quality behavioral health services. Our leadership team is dedicated to building systems of excellence, integrity, and accountability that support long-term recovery and community impact.

How to Apply

Submit your resume and cover letter outlining your executive support experience and why you are interested in joining Nava Behavioral Health.