Executive Assistant

Executive Assistant / Office Coordinator

McKinley Paper and Packaging Company is seeking a highly professional and proactive Executive Assistant / Office Coordinator to support senior leadership and help drive smooth, efficient operations at our Corporate Office. This role is ideal for someone who thrives in a fast-paced environment, exercises sound judgment, and enjoys being a trusted partner to executives.

What You’ll Do:

Executive & Leadership Support

• Provide high-level administrative support to senior executives
• Manage complex calendars, meetings, and executive travel arrangements
• Coordinate internal and external meetings with professionalism and discretion
• Prepare presentations, reports, and executive materials
• Act as a key point of contact for leadership, internal teams, and external partners

Office & Business Operations

• Oversee the day-to-day operations of the corporate office environment
• Welcome visitors and manage front-line communications
• Coordinate executive meetings, business lunches, and office events
• Partner with HR to support employee engagement initiatives
• Manage office supplies, vendors, and shared spaces

Administrative & Financial Support

• Support Controller, Accounting, and Treasury teams as needed
• Enter Inter-company Accounts Payable transactions
• Maintain material codes and submit new vendors for approval
• Issue Purchase Orders for the Corporate Office
• Manage incoming and outgoing mail and packages

What We’re Looking For

• 2–3+ years of experience as an Executive Assistant or senior administrative professional
• Strong organizational and time-management skills with the ability to multitask
• High level of professionalism, discretion, and attention to detail
• Excellent written and verbal communication skills
• Proactive mindset with the ability to anticipate executive needs
• Accounting or finance experience is a plus
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Docs, Calendar)
• Reliable, punctual, and polished phone presence

We offer a competitive compensation package based on experience, along with a comprehensive benefits program that includes:

• 401(k) with company match
• Medical, dental, and vision insurance
• Life and disability insurance
• Flexible spending account
• Employee assistance program
• Paid time off

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person