Executive Assistant

Executive Assistant to Chief Operating Officer & Senior Executives

(Finance / Private Equity Environment)

We are seeking a highly accomplished Executive Assistant to support the Chief Operating Officer and several Senior Executives within a fast-paced, high-performance finance and private equity environment. This role is designed for a true right hand—someone who operates as a trusted business partner, anticipates executive needs, and contributes meaningfully to client-facing initiatives and strategic projects.

The Executive Assistant will be deeply integrated into the day-to-day operations of senior leadership, working closely with internal teams and external clients. This position goes well beyond traditional administrative responsibilities, offering exposure to deal-related activity, investor interactions, and cross-functional project management.

Responsibilities

• Serve as a strategic right hand to the COO and Senior Executives, managing complex calendars, global travel, and shifting priorities with discretion and precision
• Act as a key point of contact for internal stakeholders, investors, and external clients, maintaining a high level of professionalism and responsiveness
• Support and manage special projects related to operational initiatives, client deliverables, and firm-wide priorities
• Coordinate client meetings, roadshows, board meetings, and senior-level internal forums
• Prepare and edit executive-level materials including presentations, reports, agendas, and meeting summaries
• Track action items, timelines, and deliverables to ensure seamless execution of projects and initiatives
• Anticipate needs and proactively problem-solve in a dynamic, deadline-driven environment
• Handle highly confidential and sensitive information with discretion and sound judgment
• Provide ad hoc support on time-sensitive requests and strategic initiatives as needed

Qualifications

• Significant experience supporting senior executives within finance, private equity, investment management, or a similarly rigorous environment
• Demonstrated ability to function as a trusted partner and extension of executive leadership
• Strong project management and organizational skills, with exceptional attention to detail
• Comfort interacting with investors, clients, and senior-level stakeholders
• Ability to manage multiple priorities under tight deadlines
• Polished communication skills and professional presence
• High level of discretion, judgment, and integrity

This role offers an exceptional opportunity for an experienced Executive Assistant seeking long-term growth, exposure to senior leadership, and meaningful involvement in the business within a top-tier finance or private equity setting