Executive Assistant

Executive Assistant – C-Suite, Recruitment & HR Support

Join a prestigious global hedge fund known for decades of consistent performance, innovative strategies, and a culture built on excellence, collaboration, and intellectual curiosity. This is more than an Executive Assistant role—it’s an opportunity to work closely with senior leadership, support global operations, and play a key role in executive-level recruitment and HR initiatives.

We are seeking a polished, proactive Executive Assistant to support senior leadership and global teams. This high-visibility, fast-paced role is ideal for someone who thrives on organization, discretion, and being at the center of operations. You will manage complex calendars, coordinate high-stakes meetings, oversee international travel, and partner with executives on strategic initiatives, including C-Suite level executive search and HR projects .

What You’ll Own

Executive & Administrative Support

Manage multiple global calendars, coordinate high-level meetings, calls, and events, and prepare executive meeting materials and pre-reads. Maintain shared calendars, collaborate across the EA team, and provide backup support as needed. Plan detailed domestic and international travel, optimize executive schedules, and handle last-minute changes seamlessly. Prepare and reconcile expense reports, maintain travel and event expense records, and support firm-wide initiatives and strategic projects.

HR & Confidential Support

Support the Recruitment and HR functions, including coordinating candidate communications, interviews, onboarding logistics, and training sessions. Handle sensitive employee and executive information with the highest level of discretion. Assist with special HR projects and ensure seamless coordination across departments.

Event Coordination

Plan off-sites, conferences, and executive visits, managing all logistics including catering, A/V, materials, and registrations.

Required

• 5+ years of Executive Assistant experience in finance or hedge funds
• Experience supporting senior leaders in high-stakes, global environments
• Skilled at managing complex schedules, global travel, and confidential information
• Professional, discreet, and highly organized with exceptional attention to detail
• Advanced Microsoft Office proficiency and comfort in structured, deadline-driven environments

Why This Role Stands Out

• Hybrid flexibility: 3 days onsite / 2 days remote
• Work directly alongside senior leadership and a high-performing EA team
• Exposure to global operations, executive search, and HR initiatives
• Prestigious, stable hedge fund with long-term career growth potential
• Competitive compensation, bonus, and comprehensive benefits

This is a rare opportunity for a top-tier Executive Assistant who wants to combine executive support, recruitment, and HR exposure while playing a central role in the operations of a leading hedge fund.