Executive Assistant

Overview
We are seeking a dynamic and highly organized Executive Assistant to join our team! This role offers the opportunity to support senior leadership by managing complex schedules, coordinating projects, and ensuring seamless office operations. As an energetic and proactive professional, you will be the backbone of daily administrative functions, enabling ownership and management to focus on strategic priorities. Your expertise in office management, communication, and multitasking will drive efficiency and foster a positive work environment. This paid position is perfect for someone eager to contribute their skills in a fast-paced, collaborative setting while enjoying comprehensive benefits.

Duties

• Manage and maintain detailed calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.
• Provide executive administrative support by preparing reports, proofreading documents, transcribing meetings, and handling correspondence efficiently.
• Coordinate projects and events from planning through execution, including booking venues, arranging catering, and managing logistics to ensure successful outcomes.
• Oversee office management tasks such as filing, data entry, bookkeeping with QuickBooks, and maintaining organized records to support daily operations.
• Handle multi-line phone systems with professionalism and excellent phone etiquette; screen calls and direct inquiries appropriately.
• Assist with personal assistant duties as needed, including managing personal appointments or errands for executives.
• Facilitate communication across departments by organizing meetings, preparing agendas, taking minutes, and distributing follow-up actions promptly.

Experience

• Proven experience as an executive assistant or in a similar administrative role within an office environment.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
• Experience coordinating events or projects from inception to completion is highly desirable.
• Familiarity with bookkeeping software such as QuickBooks and basic office management procedures including filing systems and clerical tasks.
• Excellent typing speed combined with transcription skills; keen eye for proofreading documents for accuracy.
• Exceptional customer service skills with professional phone etiquette and the ability to handle multi-line phone systems confidently. Join us to be part of a vibrant team where your organizational prowess and proactive approach will make a meaningful impact! This role offers an engaging environment where your skills will shine while supporting our leadership’s success every day.

Job Types: Full-time, Part-time, Temporary, Internship

Pay: $30,000.00 - $40,000.00 per year

Expected hours: 30 – 40 per week

Work Location: In person