Executive Assistant

We are looking for a highly organized and proactive Executive Assistant to support a senior official in Finance division. The role requires someone with a strong administrative background along with sound financial understanding to assist in reviewing payment requests, coordinating financial documentation, and managing daily schedule.

The ideal candidate should be detail-oriented, trustworthy, and capable of handling sensitive financial information while ensuring smooth coordination between the finance team and senior management.

Key Responsibilities

Executive Support

• Manage and maintain the calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, prepare agendas, and ensure all required documents are available in advance.
• Handle confidential correspondence, reports, and communications on behalf of the Senior official.
• Act as a point of coordination between the Senior official and internal departments.

Financial Coordination

• Review and verify payment requests, invoices, and financial documentation before submission to the Senior official for approval.
• Ensure all supporting documents and approvals are in place prior to financial authorization.
• Assist in tracking payment approvals and maintaining proper documentation records.
• Coordinate with the finance team regarding financial submissions, vendor payments, and related documentation.
• Support the Senior Official with preparation of financial reports, summaries, and presentations when required.

Administrative Support

• Maintain organized records of financial and administrative documents.
• Assist with preparing reports, presentations, and briefing materials for meetings.
• Monitor follow-ups on key actions, approvals, and deadlines.
• Support special projects and tasks assigned by the Senior official.

Requirements

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• Minimum 5+ years of experience as an Executive Assistant or Personal Assistant in a corporate environment, preferably supporting senior leadership.
• Prior exposure to finance-related documentation, payment verification, or accounting processes is essential.
• Strong organizational skills with high attention to detail.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook).
• Excellent communication and coordination skills.

Preferred Profile

• Experience supporting C-level executives in a corporate environment.
• Familiarity with finance workflows, payment approvals, and vendor documentation.
• Strong ability to manage multiple priorities in a fast-paced environment.