Executive Assistant

Description:

About Opto-Knowledge Systems, Inc.
Opto-Knowledge Systems, Inc. (OKSI) develops advanced sensing, imaging, and artificial intelligence technologies supporting aerospace, defense, and scientific applications. Our teams combine engineering, optics, and machine learning expertise to deliver innovative solutions to complex technical challenges.

Position Overview
OKSI is seeking a highly organized Executive Assistant to provide administrative and operational support to executive leadership. This role manages complex schedules, coordinates meetings and travel, prepares communications and reports, and helps ensure smooth coordination across teams. The Executive Assistant plays a key role in supporting leadership priorities and helping executives stay focused on strategic initiatives.

What You Will Do

• Manage calendars for executive leadership including scheduling meetings, coordinating priorities, and ensuring efficient use of time
• Coordinate internal and external meetings including scheduling, agenda preparation, and follow up on action items
• Arrange domestic and international travel including flights, lodging, transportation, and itineraries
• Draft correspondence, reports, and presentations on behalf of executives
• Support coordination across departments by tracking deliverables and helping manage deadlines
• Maintain organized records and documentation while handling sensitive information with discretion
• Assist with coordinating executive visits, customer meetings, and company events
• Prepare expense reports and support general administrative tasks for executive leadership

Requirements:

Qualifications

• Strong organizational and time management skills
• Ability to manage multiple priorities in a fast paced environment
• High level of discretion and professionalism when handling confidential information
• Ability to anticipate needs and proactively resolve scheduling conflicts
• Strong attention to detail and accuracy
• Proficiency with Microsoft Office and standard office systems

Preferred Qualifications

• Experience supporting executive leadership or senior management teams
• Experience coordinating complex calendars and travel logistics
• Experience using Unanet or similar ERP systems for timekeeping or expense reporting
• Experience preparing professional reports, presentations, or briefing materials
• Experience working in a technology, engineering, or defense environment

Experience

• Three to five years of administrative or executive support experience

Work Environment and Schedule

• Full-time position

Compensation and Benefits

• Salary range: $68,000 - $92,000 annually.
• Medical, dental, and vision coverage fully paid by the employer for employees.
• Three weeks of vacation to start
• Automatic company contribution to 401K – 5% of earned wages (no matching required)
• Educational assistance and professional development opportunities
• In-office (St. Petersburg, FL or Torrance, CA) or remote work (United States) available (position dependent)

Additional Requirements:

• You must have, or be eligible to obtain, a U.S. Department of Defense Secret security clearance. You will be subject to government security investigations and must be able to access classified information. The inability to obtain a security clearance will result in you being ineligible for the position.

We are an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, or any other status protected by law. We provide reasonable accommodations for qualified individuals with disabilities in the application and hiring process. The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. This employer participates in E-Verify.

This employer participates in E-Verify.