Executive Assistant

Description:

Company Overview

TradePending makes software for car dealerships. We’ve been doing it since 2014, and count over 6,000 dealerships as customers. TradePending brings dealers and customers together across North America with cutting-edge products.

Working at TradePending

We offer competitive compensation and comprehensive benefits. Our dedicated team is not only passionate about their work but also knows how to have fun. While you'll face exciting challenges and work hard, our positions come with great benefits and fulfillment for those who excel. If you bring your best self to the table, we promise to do the same.

Position Summary

The Executive Assistant is responsible for providing high-level administrative, logistical and organizational support to senior executives.

Key responsibilities

• Scheduling and coordination: Manage complex schedules and calendars, schedule meetings, prepare agendas, coordinate travel arrangements and detailed itineraries (flights, hotels, transportation) and handle inbox correspondence.
• Communication and liaison: Act as a point of contact between executives, staff and clients and other partners; screen and direct calls and manage incoming and outgoing correspondence.
• Document and information management: Prepare, format and organize documents, presentations and reports, manage filing systems and take minutes during meetings.
• Administrative support: Handle day-to-day administrative tasks, such as managing expense reports, managing filing system and maintaining contact databases.
• Project and Company event management: Assist with special projects and the organization and planning of key internal and external events, including budget management.
• Office Management: Is the key coordinator and manager of all things related to the Atlanta Office HQ, including budget management and timelines for key office initiatives.

Requirements:

Required skills and qualifications

• Experience: 5+ years of previous experience as an executive assistant, personal assistant, or in a similar administrative role.
• Budget Management
• Technical skills: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential.
• Soft skills: Excellent verbal and written communication, adaptability, outstanding organizational skills, time management and strong, proactive problem-solving abilities.
• Professionalism: High level of discretion and confidentiality when handling sensitive information.