Executive Assistant

Description:

The Executive Assistant provides high-level, strategic administrative and operational support to the North America executive leadership team, with primary focus on providing executive effectiveness, coordination and communication. This role serves as a trusted partner to senior leaders, proactively managing priorities, facilitating decision-making, and ensuring alignment across leadership initiatives. A smaller portion of the role supports essential office operations to maintain a professional and efficient work environment in the Buford, GA office.

JOB RESPONSIBILITIES:

Executive Leadership Support (Primary Focus)

• Provides comprehensive, high-level administrative and organizational support to the President and North American executive leadership team, enabling leaders to focus on strategic priorities.
• Serves as a trusted liaison between executive leadership and internal teams, customers, vendors, and external partners, representing leadership with professionalism and discretion.
• Manages highly confidential and sensitive information with exceptional judgment, maintaining strict confidentiality at all times.
• Oversees executive communications by reviewing, prioritizing, researching, and responding to correspondence on behalf of leadership, as appropriate.
• Prepares, edits, and coordinates executive-level materials including presentations, reports, briefing documents, and leadership communications.
• Proactively supports leadership initiatives by tracking action items, deadlines, and follow-ups across executive projects and meetings.
• Maintains executive records, historical documentation, and confidential files to ensure continuity and institutional knowledge.

Calendar, Meeting & Travel Coordination

• Manages complex, multi-executive calendars, including scheduling meetings, appointments, and events; proactively identifies and resolves scheduling conflicts across multiple executives to ensure alignment.
• Coordinates key meetings—particularly during transition periods, including agenda preparation, reserving meeting spaces (on-site and off-site), coordinating attendees, capturing notes and action items, and distributing meeting summaries.
• Coordinates domestic and international travel arrangements, ensuring alignment of schedules when multiple executives require coordinated arrival times, transportation, or ride-sharing logistics.
• Serves as a central point of contact for meeting logistics, ensuring meetings are well-organized, productive, and follow-up on action items.

Office, Facilities & Operations Support

• Oversees office supply procurement and inventory management to ensure operational readiness.
• Coordinates facilities-related needs, working with internal teams and external vendors to address office space, equipment, and maintenance requirements.
• Maintains efficient workflow by evaluating administrative processes and recommending improvements to increase effectiveness and efficiency.
• Supports office operations by sorting, distributing, filing, and archiving incoming correspondence and mail.

Records, Compliance & Systems Management

• Maintains organized filing, document management, and retrieval systems for executive records and historical reference.
• Manages legal and confidential document archives, including agreements, NDAs, and related materials.
• Ensures continuity by documenting actions, decisions, irregularities, and ongoing needs.
• Contributes to overall team success by supporting related projects and tasks as required.

Requirements:

• Bachelor’s degree in business, communications, or a related field.
• Minimum of five (5) years of professional experience in an executive assistant or high-level administrative role.
• Exceptional verbal, written, interpersonal, analytical, organizational, and time-management skills.
• Highly responsible, dependable, detail-oriented, and professional with strong judgment and discretion, maintaining confidentiality at all times.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and other relevant business applications.