Executive Assistant

Valley Oaks Health is committed to helping individuals and families live healthier, more hopeful lives. As a leading provider of integrated behavioral health and primary care services across north central Indiana, our team works every day to strengthen communities and support whole-person wellness.

We are seeking a highly organized and detail-oriented Executive Assistant to support executive leadership. This role plays an important part in coordinating leadership activities, supporting governance functions, and maintaining accurate administrative systems.

If you take pride in producing high-quality work, managing complex details, and supporting leaders, this position offers the opportunity to contribute to a mission-driven organization that lives our core values of Be Brave. Be Human. Be Connected!

Key Responsibilities

The Executive Assistant provides administrative and operational support to executive leadership and assists with organization-wide coordination activities.

Responsibilities include:

• Provide administrative support to the Executive Leadership Team, including scheduling meetings, preparing correspondence, and maintaining organized records and files
• Serve as a liaison between executive leadership, staff, clients, community partners, and the Board of Directors
• Prepare materials, agendas, and reports for Board of Directors and committee meetings
• Attend board meetings, record and distribute minutes, and maintain official governance documentation
• Assist with preparation of documentation for audits, inspections, and Joint Commission surveys
• Coordinate travel arrangements, event registrations, and leadership scheduling needs
• Support planning and logistics for organizational events led by executive leadership
• Serve as the agency Ombudsman, reviewing complaints and preparing written reports of findings
• Welcome and assist visitors to the administrative office and direct them appropriately
• Provide administrative support for HR and administrative functions, including phone triage, mail coordination, and documentation management

What Makes Someone Successful in This Role

This role requires someone who thrives in a dynamic and changing environment and takes pride in producing consistent, accurate work. The Executive Assistant must manage multiple responsibilities while maintaining strong attention to detail and discretion.

Education and Experience

• High school diploma or equivalent required
• Minimum of five years of executive or administrative support experience
• Healthcare experience preferred
• Strong computer proficiency required
• Valid Indiana driver’s license with good driving record and insurance required

Benefits

Valley Oaks Health offers a comprehensive benefits package designed to support the wellbeing of employees and their families.

Benefits may include:

• Competitive salary
• Medical, dental, and vision insurance
• Health Savings Account and Flexible Spending Accounts
• Retirement plan with employer match
• Generous paid time off
• Paid holidays
• Employee wellness resources
• Opportunities for professional development and growth

Join Our Team

If you are someone who values accuracy, organization, and supporting leadership in meaningful work, we invite you to apply and become part of a team committed to improving the health of our communities.

Job Type: Full-time

Pay: $43,867.20 - $50,447.28 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 5 years (Required)

Language:

• English (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Lafayette, IN 47904 (Required)

Work Location: In person