EXECUTIVE ASSISTANT

Description:

POSITION TITLE: EXECUTIVE ASSISTANT

Reports to: Firm Director

Salary: $66,000-$82,000/annually (based on experience and qualifications)

Job Snapshot

CLC is seeking a dedicated and responsible Executive Assistant to join our team at our Monterey Park headquarters. The ideal candidate will be articulate, people-focused, highly organized & resourceful, and a relentless pursuer of excellence in all they do. The Executive Assistant will report directly to CLCLA1's Firm Director and, along with the mentorship and collaboration of other CLC Executive Assistants, will provide professional administrative and operational support to senior leaders within the organization.

The Firm Director strives to cultivate an open, inclusive, supportive, and efficient office culture. It is the responsibility of the Executive Assistant to champion this vision and to serve as an ambassador for the Firm Director, for the Executive Team, and the organization.

The successful candidate will possess the technical competence, professionalism, and work ethic expected of a highly capable administrative professional, along with the temperament and values necessary to become a trusted confidant, strategic partner, and essential problem solver for the Firm Director.

Your Impact on the Mission – Excellence in Advocacy

Key Responsibilities

Strategic Executive Partnership

• Strategically coordinating schedules, projects, balancing meetings, and ensuring the Firm Director can attend to the most pressing issues, highest leverage activities, and big-picture goals.
• Anticipate needs and identify potential challenges, proactively implementing solutions to keep work moving forward, even when not in office.

Calendar and Priority Management

• Anticipate scheduling conflicts and proactively adjust plans to maximize the Firm Director’s effectiveness.
• Coordinate meetings and commitments across teams and offices, ensuring appropriate preparation and follow-through.

Project and Initiative Coordination

• Assist the Firm Director in tracking key initiatives, deadlines, and action items to ensure progress and accountability.
• Coordinate projects and cross-team efforts to maintain alignment and momentum.
• Support follow-up with stakeholders to ensure commitments and deliverables are completed.

Communication and Relationship Coordination

• Draft, proofread, and articulate executive-level correspondence for clarity, conciseness, spelling, grammar, and punctuation.
• Serve as a point of coordination between the Director and staff across the organization to facilitate effective communication and workflow.

Administrative and Operational Support

• Resolve competing priorities gracefully. Must engage with all employees with a positive and supportive demeanor when addressing difficult and stressful matters or sensitive topics.
• Responsible for all standard administrative office tasks including answering phones, faxing, filing, data entry, invoicing support, document creation, assisting with meeting logistics, creating and maintaining client and firm-related data spreadsheets, and maintaining organized digital and physical records.

Confidentiality and Professional Judgment

• Handle privileged and confidential information with the highest level of discretion and professionalism.
• Exercise independent judgment and professionalism when addressing sensitive issues.
• Respond and execute responsibilities independently and when required.

Additional

• Continuous learning: staying informed and adapting evolving social dynamics to better engage and collaborate with colleagues from all backgrounds.
• Perform other tasks to support the team and the project as requested by the Firm Director.

Requirements:

The Assets You Possess/Essential Qualifications

Applicants must have at least 1-5 years of Administrative or Executive Assistant experience, preferably supporting an executive level leader. Prior law office experience is a plus. Position is based in Monterey Park, California; must be on site minimum 50%; occasionally more frequently. Some travel to other Los Angeles County offices may be required.

A successful candidate will demonstrate:

• Skill in verbal, written, and interpersonal communication.
• Humility, thoughtfulness, and the ability to reassess and change an opinion.
• High organization skills with strong project management and problem-solving skills.
• A collaborative mindset and willingness to support colleagues across the organization.

Technical Skills needed:

• Expert-level proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint), including advanced calendaring, executive document preparation, data organization, and professional presentation development.
• Highly proficient in digital collaboration and document management systems, including Adobe Acrobat, SharePoint, Teams, and cloud-based file platforms, with strong file governance and information organization practices.
• AI-literate and technologically agile, able to leverage emerging tools (e.g., generative AI, workflow automation, and productivity applications) to streamline research, drafting, scheduling, and operational workflows while exercising sound judgment and data confidentiality.
• Experienced with databases, case management systems, and administrative platforms, maintaining strong attention to accuracy, data integrity, and organized information management.
• Proficient in virtual collaboration and meeting platforms (e.g., Zoom, Teams, and similar tools), including coordinating multi-party meetings, managing logistics, and supporting hybrid work environments.
• Technologically curious and continuously learning, with the ability to quickly evaluate, adopt, and integrate new tools, applications, and systems to improve efficiency and support executive priorities.

Perks + Benefits Employees of CLC Enjoy:

Health + Wellbeing

• Employee Assistance Program
• Company-Sponsored Benefits (Medical, Dental, Life Insurance) *
• Up to 6% employer matched retirement plan*
• Generous Parental Leave + Additional Leave Options*
• Fitness/Wellness Program*
• Health Care & Dependent Day Care FSA *
• Transit + Parking Benefits *

Growth + Development

• Durfee Professional Development funds are available for all employees, in good standing, who have been with CLC for at least two years.

Flexibility + Additional

• Flexible working environment (depending on position requirements)
• Paid vacation/sick/holiday time
• CLC will pay the current year’s mandatory bar dues for all attorneys actively employed on the date bar dues are owed and who have no known plans to end employment with CLC within 30 days of the due date. CLC will also pay bar dues for new admittees who are actively employed on their initial payment due date and have no known plans to end employment with CLC within 30 days of the due date.
• Must meet eligibility requirements upon open enrollment

About CLC

CLC is the largest children's legal services organization in the nation, advocating for tens of thousands of children and youth in Los Angeles, Sacramento, and Placer County foster care systems. We are a powerful voice for our clients, fighting in and out of the courtroom for family reunification, permanence, educational opportunity, health and mental health services, self-sufficiency, and overall well-being. We want all of California’s children to have the support they need to succeed. We work to accomplish this goal through direct legal representation for children, multidisciplinary advocacy and support, and public policy.

This role operates under the Children’s Law Center hybrid work model and requires an on-site presence approximately 50% of the time. Additional in-office days may be required based on operational needs.

CLC recognizes the importance of bringing together a wide range of experiences, perspectives, and talents across all roles, and we encourage candidates with varied backgrounds and lived experiences to apply. CLC is committed to fair and welcoming practices in recruitment, hiring, promotion, and retention.

Equal Employment Opportunity Commitment : All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender, gender identity, gender expression, age, sexual orientation, disability, individual with disability, medical condition, marital status, ancestry, military status, veteran status, protected veteran status, genetics or any other legally protected group status or non-job related characteristic of an individual as directed by law.

Equal Employment Opportunity—Reasonable Accommodation Assistance: Children’s Law Center of California is committed to maintaining an environment of equal opportunity. If you need a reasonable accommodation to access the information provided by this organization, please contact HRdepartment@clccal.org further assistance regarding job postings.