Executive Assistant

About Kivu Bioscience:
At Kivu Bioscience, we are inspired by patients and fueled by data to accelerate the development of novel cancer medicines. Guided by rigorous science and a commitment to addressing unmet medical needs, our experienced team collaborates with global partners and key opinion leaders to accelerate the delivery of life-changing antibody-drug conjugates (ADCs) that aim to conquer cancer. Our success stems from the strength and diversity of our team, and we are deeply committed to creating an environment where every individual can thrive. We foster a collaborative, inclusive culture built on intellectual curiosity, innovation, and a shared passion for making a difference. Our fast-paced environment encourages continuous learning, and we are fully invested in the recruitment, training, and professional growth of each team member.

Job Title: Executive Admin
Location: San Mateo, CA (Onsite)
Job Type: FTE
Report to: President, COO

Overview:
The Executive Administrative Assistant to the COO provides high-level administrative and operational support to ensure the efficient functioning of the COO’s office. This requires exceptional organizational skills, discretion, and the ability to adapt in a fast-paced environment. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities while acting as a trusted partner to the COO.

Job Responsibilities:

Executive Support

· Manage the COO’s calendar, scheduling meetings, travel, and logistics across time zones and locations

· Coordinate cross-functional meetings and ensure timely communication and follow-through

· Handle confidential and sensitive information with the highest level of discretion and professionalism

· Assist with planning, tracking, and execution of assigned projects

· Support budgeting, expense reporting, and vendor coordination for COO function

Communication & Stakeholder Management

· Serve as a primary point of contact between the COO and internal teams, executives, and external parties

· Ensure clear, consistent written and verbal communication and alignment with stakeholders

· Identify opportunities to improve administrative processes and operational workflows

Qualifications:

· Bachelor’s degree or equivalent experience

· 5+ years of experience supporting senior executives, preferably at the C-suite level

· Strong organizational, time management, and prioritization skills

· Excellent written and verbal communication skills

· High level of professionalism, judgment, and discretion

· Proficiency with Microsoft Office/Outlook, Google Workspace, and collaboration tools (e.g., Teams, Zoom, project management software)

· Ability to work effectively in a fast-paced, dynamic environment

Key Competencies:

· Executive presence and emotional intelligence

· Proactive, solutions-oriented mindset

· Attention to detail with the ability to see the big picture

· Strong interpersonal and relationship-building skills

· Adaptability and resilience under pressure

Base Salary: $80,000- $90,000, commensurate with responsibilities and experience.

Kivu Bioscience Inc. is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of an inclusive workforce. It is the Company's policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

Kivu Bioscience Inc. maintains a drug-free workplace.

Job Type: Full-time

Pay: $80,000.00 - $90,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Are you comfortable being onsite 4 days a week in San Mateo?

Work Location: In person