Executive Assistant

Job Summary
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our two owners. The ideal candidate will possess exceptional clerical skills and have a strong ability to manage multiple tasks efficiently while maintaining a high level of professionalism. This role is crucial in ensuring the smooth operation of our multiple businesses: High End Furniture Company, Med Spa, Moss Art, Real Estate, etc.

Duties

• Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Answer and direct phone calls using office phone systems, ensuring effective communication within the organization.
• Have the ability to research and develop new businesses.
• Maintain organized filing systems for documents and records, ensuring easy access to information.
• Prepare reports, presentations, and correspondence as needed, utilizing software such as QuickBooks for financial documentation.
• Assist in managing office supplies and inventory to ensure a well-functioning workspace.
• Collaborate with team members on various projects, providing support where necessary to meet deadlines.

Requirements

• Proven experience as an Executive Assistant or in other administrative roles.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in clerical duties including typing, filing, and managing office operations.
• Familiarity with QuickBooks is preferred but not mandatory; willingness to learn is essential.
• Excellent verbal and written communication skills for effective interaction with clients and colleagues.
• Ability to work independently as well as part of a team in a fast-paced environment.
• A customer service-oriented mindset with a professional demeanor.
• High level of discretion and confidentiality when handling sensitive information.

If you are an enthusiastic individual looking to contribute your skills in a dynamic environment, we encourage you to apply for this exciting opportunity as an Executive Assistant.

Job Type: Full-time

Pay: $36,000.00 - $42,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person