Executive Assistant

Position Title : Executive Assistant to COO

Location : Dubai

Reports To : Chief Operating Officer (COO)

Job Overview :

We are seeking a highly organized and proactive Executive Assistant to support the COO in daily operations. The ideal candidate will have strong communication skills, attention to detail, and the ability to handle multiple tasks efficiently in a fast-paced environment. The Executive Assistant will serve as a key liaison between the COO and other departments, providing comprehensive administrative and strategic support.

Key Responsibilities :

Administrative Support :

• Manage the COO’s calendar, including scheduling meetings, travel arrangements, and appointments.
• Prepare and organize materials for meetings, including agendas, presentations, and reports.
• Handle confidential information with discretion and maintain a high level of integrity.

Communication & Coordination :

• Act as the primary point of contact between the COO and internal/external stakeholders.
• Screen, prioritize, and respond to calls, emails, and inquiries on behalf of the COO.
• Coordinate cross-functional team meetings and ensure follow-up on action items.

Project Management :

• Assist in managing key projects by tracking timelines, deliverables, and communicating progress.
• Prepare project status reports and summaries for review by the COO.
• Follow up with department heads to ensure timely completion of tasks.

Operational Support :

• Conduct research, compile data, and prepare briefs for the COO on business matters.
• Support the COO in managing daily operations by liaising with key departments.
• Monitor and assist with key performance indicators (KPIs) to align with business objectives.

Event Planning :

• Organize internal and external events such as executive meetings, conferences, and team-building activities.
• Coordinate logistics for business trips, corporate events, and client visits.

Key Requirements :

Experience :

• A minimum of 5-7 years of experience as an Executive Assistant, preferably supporting C-level executives.
• Previous experience working in fast-paced, high-pressure environments.

Education :

• Bachelor’s degree in Business Administration, Management, or related field.

Skills & Competencies :

• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
• Ability to handle confidential information with professionalism.
• Proactive, adaptable, and able to manage competing priorities.

Language :

• Fluency in English and French.

Why Join Us?

We offer an inclusive and dynamic working environment with opportunities for career growth. As an integral part of the team, you will contribute to the success of the organization and work closely with senior leadership.