Executive Assistant

You will be a creative problem solver for the Senior Partner and/or Partner whom you support. In this role, you will collaborate with your Partners to optimize their time, create trust-based relationships within their network while building your own, and deliver high-quality product.

The Partners’ network includes their clients, teams, practices, and internal colleagues. You will build ongoing rapport with your Partners, their clients, client assistants, internal colleagues, your EA team and other EAs globally. You will act as an informed representative for the Partners when interacting with clients, internal and external customers, and others, while maintaining the confidentiality of highly sensitive information.

Your role involves organizing, strategically managing, and maintaining detailed and complex calendars for Senior Partners and other team members.

Your responsibilities will include planning and coordinating client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders. You will also coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences.

Additional duties include tracking and managing all incoming communications, responding to correspondence that does not require the personal attention of the Partner, and assuming responsibility for planning, organizing, and executing major projects with minimal guidance.

These projects often involve coordinating schedules for senior leadership participants. Acting as an informed deputy, you will interact with clients and other key stakeholders whose goodwill and respect are critical to the Partners and the firm, while also fostering strong relationships with clients and their administrative contacts.

Collaboration with Executive Assistant Managers and department members is essential to ensure smooth workflow, timely actions, and adherence to deadlines.

Your role also includes organizing and maintaining all client and internal files using the firm's authorized system, providing backup coverage as needed, and coordinating events for both internal and external initiatives.

Additional responsibilities include preparing and submitting timesheets and expenses in accordance with deadlines, managing and monitoring client accounting statements and invoices upon request, and handling miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.

Undergraduate degree preferred

3+ years supporting senior level executives or comparable experience

Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset

Strong typing and proofreading skills; ability to produce professional documents quickly and accurately

Computer literacy, including strong email and calendaring skills

Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality

Strong technical skills, including proficiency in PowerPoint, Word and Excel

Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently

Ability to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment

Excellent interpersonal skills; embodies a positive attitude; ability to build relationships within the firm and with client executives and external experts

Highly professional presence in person, on telephone, email, and all other work-related communications platforms

Ability to prioritize and manage multiple workstreams