Executive Assistant

A-Z Enterprises is a fast-moving, multi-vertical operation based in Wapakoneta, Ohio. We run a commercial office building, mobile home parks across three states, an event center, a spa, a fitness facility, a coworking space, and multiple active development projects. The owner is on-site, not behind a desk. That means this role carries real weight.

We are hiring a full-time, in-person Executive Assistant who can absorb workload, lead the team when the owner is in the field, and grow into a true right-hand operator. This is not a scheduling and filing job. This is a high-accountability, high-autonomy role for someone who wants to be part of building something real.

Duties

• Manage the owner's task list, calendar, follow-ups, and daily priorities
• Filter all incoming communications: texts, calls, emails, team messages
• Run daily team check-ins and track status across all active projects and locations
• Draft communications, notices, proposals, and internal documents ready to send
• Coordinate with on-site contractors, park managers, and remote team members
• Maintain project trackers, spreadsheets, and operating logs in real time
• Attend meetings, take detailed notes, and convert them to action items with owners and deadlines
• Travel to project sites in Kentucky and eastern Ohio.
• Identify gaps, bottlenecks, and dropped tasks before the owner has to ask
• Be the point of contact for the team when the owner is unavailable

Qualifications

• Proven experience in an executive assistant, operations, or office management role
• Highly organized with a strong bias toward action and follow-through
• Comfortable managing multiple priorities across different business types simultaneously
• Strong written communication: you can draft a professional message or a firm contractor notice without being handed a template
• Proficient in Google Workspace, spreadsheets, and task management tools
• Comfortable learning new software quickly (we use GHL, Monday.com, and Lovable)
• Able to travel occasionally as projects require
• Discretion and confidentiality are non-negotiable
• You do not need to be told something twice

What This Is Not

• This is not a remote position
• This is not a low-responsibility administrative role
• This is not a job where you wait to be told what to do

Compensation: Competitive, based on experience. Discussed in interview.

Location: Wapakoneta, Ohio. In-person, full-time.

To Apply: Send your resume and a brief paragraph explaining why this role fits you specifically. Also tell me what your favorite food is so that I know you read all the details in this post.

Pay: $50,000.00 - $80,000.00 per year

Benefits:

• Employee discount
• Flexible schedule
• Paid time off
• Professional development assistance

Work Location: In person