Executive Assistant

Executive Assistant – International Operations & Finance

Position Overview

We are seeking a bilingual Executive Assistant with strong financial acumen to support our portfolio of businesses. This role combines executive-level administrative support with specialized responsibilities in bookkeeping operations and international procurement. The ideal candidate will be fluent in both Chinese and English and comfortable managing complex cross-border transactions.

Key Responsibilities

Financial & Bookkeeping Management

• Maintain accurate accounting records and reconcile accounts across multiple business entities
• Prepare financial reports, invoices, and expense documentation for executive review
• Manage accounts payable and receivable processes
• Process payroll documentation and ensure compliance with financial regulations
• Coordinate with external accountants and auditors as needed
• Monitor budgets and flag discrepancies or unusual spending patterns

International Procurement

• Source, evaluate, and negotiate with suppliers in China and other Asian markets for equipment and materials
• Prepare detailed procurement requests and manage the complete acquisition lifecycle
• Conduct due diligence on overseas vendors; verify credentials, pricing, and delivery terms
• Communicate directly with international suppliers in Chinese and English
• Coordinate shipping, customs documentation, tariffs, and logistics for imported equipment
• Manage supplier relationships and resolve issues related to quality, delivery, or pricing

Executive Support

• Serve as a liaison between management and external partners
• Manage administrative tasks such as purchasing office supplies, handling executive accounts, etc.

Required Qualifications

• Native or near-native proficiency in both Chinese and English (written and spoken); ability to handle technical, financial, and negotiation discussions
• Bookkeeping, accounting, or financial administration experience
• Procurement, sourcing, or supply chain management experience, preferably with international suppliers
• Demonstrated experience working with Chinese business partners or operating in cross-cultural environments |
• Ability to manage multiple projects simultaneously with precision and accuracy
• Excellent written and verbal communication; ability to draft professional correspondence in both languages

Compensation & Employment Details

• Salary - $2,500 per month
• Employment Type - Part-time, Hybrid, this position requires 1-2 days in-office in Irvine, CA
• Flexible hybrid schedule with mix of remote and on-site work

Interested candidates, please email resumes to info@cei-solar.com

Pay: Up to $2,500.00 per month

Work Location: Hybrid remote in Irvine, CA 92614