Executive Assistant

This position supports several executive leaders and plays an important part in helping the leadership team operate smoothly and effectively. This position sits at the center of daily activity, managing calendars, coordinating travel, preparing meetings, and keeping priorities organized so executives can focus on leading the business.

This is a great opportunity for a seasoned administrative professional who enjoys working in a fast-moving environment and partnering closely with senior leaders. What matters most is strong organization, sound judgment, and the ability to anticipate needs and keep things running efficiently.

If you take pride in being dependable, detail-oriented, and a step ahead of what leaders need, this role offers the chance to have real impact while working alongside experienced executives.

Key Responsibilities

• Manage complex calendars for multiple executive leaders, including scheduling internal and external meetings
• Coordinate meeting logistics, including Board of Director meetings, and ensure executives are prepared with the right materials
• Prioritize scheduling requests and help executives manage competing priorities
• Serve as a reliable point of coordination between executives, teammates, and external contacts
• Coordinate domestic and international travel, including flights, hotels, and itineraries
• Prepare detailed travel agendas and ensure executives have the information they need
• Process and reconcile expenses in Concur in a timely and accurate manner
• Coordinate leadership meetings and assist with meeting logistics when needed
• Support preparation of presentations, documents, and reports
• Maintain organized files and shared documents in SharePoint or other internal systems
• Help track action items and follow-ups from key meetings
• Support the Executive Assistant to the CEO manager on larger projects such as leadership meetings, offsites, or board preparation
• Handle confidential and sensitive information with professionalism and discretion
• Provide backup support to the Executive Assistant to the CEO when necessary

Qualifications and Required Experience

• 6–8 years of administrative or executive support experience
• Strong calendar management and scheduling experience across multiple leaders
• Experience coordinating travel and processing expenses
• High attention to detail and strong organizational skills
• Ability to manage multiple priorities and shifting deadlines
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience using expense management tools such as Concur
• Familiarity with collaboration tools such as SharePoint
• Basic familiarity with AI tools and emerging technologies, with a willingness to use them to improve efficiency, organization, and day-to-day administrative support.

Salary range: $85,000 - $100,000 per year

Plus full benefits, etc. Bonus and 401K + match opportunity