Executive Assistant

About Lighthouse Treatment

Lighthouse Treatment is a mission-driven behavioral health organization with over 25 years of history, serving thousands of individuals on their path to recovery. With nearly 200 beds across Anaheim and San Diego and a team of over 125 professionals, we are entering a new chapter of growth, operational excellence, and long-term impact under new ownership in 2026.

Our work is grounded in accountability, integrity, and a deep commitment to transforming lives. Every decision we make—operationally and clinically—centers on delivering meaningful outcomes for the individuals and communities we serve.

The Role

This is a high-trust, high-impact operator embedded directly alongside the CEO - responsible for driving execution, protecting focus, and ensuring organizational alignment across critical initiatives.

You will operate at the intersection of strategy, operations, and communication, helping translate vision into execution across a complex, multi-site behavioral health organization.

The right candidate is proactive, disciplined, detail-oriented, and accountable. You anticipate needs, close gaps, and hold a high standard for how work gets done.

Core Responsibilities

Executive Operations

• Own and optimize CEO calendar, priorities, and time allocation
• Manage and triage email communications with precision and discretion
• Ensure CEO is prepared for all meetings, decisions, and commitments

Project Management & Execution

• Drive key initiatives forward through structured tracking and follow-up
• Build and maintain task management systems across departments
• Ensure deadlines are met and accountability is enforced

Organizational Alignment

• Interface with department leaders to track performance and priorities
• Support visibility into staff performance and follow-through on leadership directives
• Identify breakdowns in execution and proactively resolve them

Leadership Leverage & Decision Support

• Prepare briefs, summaries, and decision frameworks for CEO review
• Synthesize complex information into clear, actionable insights
• Act as a gatekeeper to ensure CEO focus is reserved for highest-impact decisions

Internal Communications

• Draft and coordinate executive-level communications to staff and leadership
• Ensure clarity, consistency, and alignment in internal messaging
• Support meeting agendas, notes, and follow-ups across leadership team

Vendor & Contract Coordination

• Assist in managing vendor relationships, contracts, and communications
• Track deliverables, obligations, and performance expectations

Public Relations & Marketing Support

• Coordinate external communications, partnerships, and brand initiatives
• Support marketing efforts through organization and execution alignment

Community & External Relations

• Help manage relationships with community partners, agencies, and stakeholders
• Support outreach, events, and strategic relationship development

Systems & Process Optimization

• Identify inefficiencies across workflows and implement scalable solutions
• Standardize processes, reporting, and communication structures
• Support implementation and optimization of internal systems (CRM, tracking tools, reporting dashboards)

Special Projects & Strategic Initiatives

• Take ownership of high-priority, cross-functional projects as directed by the CEO
• Operate as a flexible problem-solver across operations, staffing, and growth initiatives

What Success Looks Like

• The CEO operates with clarity, focus, and leverage
• Projects move forward without friction or delay
• Leadership team is aligned and accountable
• Communication—internal and external—is sharp and controlled
• Company culture is positive and thriving
• Nothing important falls through the cracks

Core Qualities

• Extreme Ownership – Takes responsibility for outcomes, not tasks
• Attention to Detail – Catches what others miss
• Responsiveness – Moves quickly and communicates clearly
• Operational Discipline – Brings structure where there is ambiguity
• Excellent Communication – Written and verbal, clear and professional
• Humility – Team-first mindset, no ego
• Diligence – Consistent, reliable, and thorough under pressure

Qualifications

• Proven experience supporting a CEO, founder, or senior executive
• Strong project management and organizational capability
• High proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Ability to manage multiple priorities in a fast-paced environment
• Strong judgment and discretion with sensitive information
• Experience in healthcare, behavioral health, or multi-location operations is a plus

Compensation & Structure

• Salaried position, performance incentives, opportunity for growth.
• Schedule: Monday–Friday, 9:00 AM – 5:00 PM
• Hybrid: 2–3 days onsite, remainder remote

Certifications & Health Requirements

• First Aid and CPR certification
• Annual tuberculosis screening

Work Environment & Physical Requirements

• Leadership role with frequent on-site presence
• Regular walking rounds and interaction with staff and clients
• Schedule flexibility required, including occasional evenings or weekends

This role is for someone who wants proximity to leadership, exposure to high-level decision-making, and the opportunity to play a meaningful role in scaling an organization that changes lives.

If you are looking for a passive support role, this is not it. If you are looking to operate at a high level and be held to a high standard, you will thrive here.

Pay: $110,000.00 - $130,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Behavioral health: 2 years (Preferred)

Work Location: Hybrid remote in Anaheim, CA 92801