Executive Assistant

Role Overview

Mosaic is a mission-driven, whole-person healthcare organization. This Executive Assistant role is unique because it provides dual support to both the Chief People Officer and the Chief Advancement Officer while operating within a larger team of Executive Assistants.

Key Responsibilities

The position focuses on high-level "stewardship" of executive time and organizational culture:

• Strategic Time Management: Proactively identifying frictions and conducting "look-ahead" reviews of weeks and months to ensure the executive has all necessary briefing materials and context.

• Logistics & Wellness: Orchestrating complex travel itineraries designed to maintain executive productivity and wellness.

• High-Stakes Communication: Acting as an ambassador by mirroring the professional tone of the executives and synthesizing complex information into executive-level summaries for board meetings.

• Gatekeeping with EQ: Managing access to leaders with a "balance of warmth and firmness," ensuring all stakeholders (from donors to frontline staff) feel valued.

• Event & Financial Management: Managing the "end-to-end experience" of summits and speaking engagements, alongside managing expenses, vendor relationships, and budget reconciliation.

Requirements:

Candidate Requirements

To be successful in this high-speed, multi-state environment, candidates should meet the following criteria:

• Experience Minimum of 4 years in an administrative capacity

• Leadership Support: Previous experience supporting senior-level leaders

• Education: Associate's Degree or equivalent experience

• Soft Skills: High emotional intelligence with a "fluid" approach to shifting priorities

Employee Benefits & Culture

Mosaic highlights a supportive culture centered on a mission people "love". Perks include:

• Financial & Health: Competitive pay, health insurance, and tuition reimbursement.

• Work-Life Balance: Flex time off.

• Growth: Opportunities for both professional and personal development.