Executive Assistant

Full-time opportunities available! Full-time positions offer generous benefit package including Health Plan (Medical, Dental, and Vision), PTO, Holiday Pay, 401(k) Retirement Savings Plan, Weekly Pay and much more!

Non-Safety Sensitive

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Job Summary

Provides high-level administrative support to the Finance Director by conducting research, liability claims, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Essential Job Duties

• Handles all customer liability claims for insurance.
• Reconciles payroll and accounts payable checks on system.
• Accounts Receivable-invoicing and depositing monies to cage.
• Conducts Title 31 audit and mailings to Internal Revenue Service.
• Performs monthly postage audit.
• Coordinates collection and preparation of operating reports, such as time and attendance records, terminations, new hire, transfers, budget expenditures, and statistical records of performance date.
• Arranges for meetings and conferences.
• Compiles, stores and retrieves management data, using computer.
• Prepares reports including conclusions and recommendations for solution of administrative problems.
• Issues and interprets organization operating policies.
• Reviews and answers correspondence.
• Answers telephone and give information to callers or route calls to appropriate person.
• Performs mail and check recording according to company policy.
• Maintains office and copy machine supplies.
• Encourages employees to use their empowerment to meet or exceed guest expectations.
• Communicates and networks effectively with staff, other departments, and outside representatives in order to maintain a productive and effective department operation.
• Safeguard and account for the assets of the owners.
• Comply with policies and procedures required by the department, the company, the Sac & Fox Gaming Commission, and the National Indian Gaming Commission.
• Monitor the casino environment and follow established safety procedures to provide for the safety of guests and co-workers.
• Work respectfully and effectively as part of the company team to ensure guest satisfaction, asset protection, and co-worker respect.
• Report to work on time and as required in professional attire, display a high level of personal cleanliness and follow personal appearance standards.

Supplemental Job Duties

• May assist in preparation of budget needs and annual reports of organizations.
• May direct services, such as maintenance, repair, supplies, mail and files.
• Coordinates and maintains licensing and registration for Casino vehicles
• Has signatory authority for Clearance checklists, Registration for Casino Vehicles, Time sheets and Leave Slips, Receiving documents, Request for Stop Payment of P/R and A/P checks, Print shop orders and Requisitions for Travel arrangements.
• Makes travel arrangements when General Manager’s Executive Assistant is unavailable.
• May perform special projects as assigned.
• Attends all required meetings and training sessions.
• Performs other job related duties as assigned.

Physical Requirements/Working Conditions

Normal office environment along with moderate computer use. Requires periods of sitting and standing and significant periods of speaking, both in person and via telephone. At times, requires significant use of eyes, hands, arms, fingers and wrists associated with computer use. Exposure to a smoke filled environment with loud and continual noise levels. Must be confidential.

Minimum Job Qualifications

Knowledge/Education/Work Experiences: Requires a high school diploma or GED with training in typing and three (3) years of experience performing secretarial duties or related experience, or an equivalent combination of education and experience. Must have previous experience using computer and working knowledge of Microsoft Office applications, Dynamics. Previous insurance experience preferred. Must be able to obtain a gaming license in accordance to the regulations established by the Sac & Fox Gaming Commission.

Skills/Abilities: Must be able to change easily and frequently from one activity to another and be able to work with frequent interruptions. Must be able to work under little supervision and exercise some degree of discretion and independent judgment. Requires good organizational and communication skills, both verbal and written. Must have excellent computer abilities and be able to accurately type 50 words per minute. Uses personal judgment and specialized knowledge to give information to people. Must be flexible with shift and days off. Must be able to meet all non-supervisory training and education requirements.

Preference: Members of the Meskwaki Nation and other Native American Tribes who are qualified applicants are encouraged to apply and will be given preference in accordance to established procedures.

Restrictions

This position is PROHIBITED from playing all casino games while on duty, except as authorized for employee tournaments. Otherwise, this position may play Poker only while off duty. Employees and members of the household are prohibited from entering company contests and giveaways established for our guests.