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Executive Assistant
- Fairfax County, Virginia, United States
- Hold for NV280-Office of Provost - Medical Education Campus
- Northern VA Community College
Title: Executive Assistant
Agency: Northern VA Community College
Location: Fairfax County - 059
FLSA: Exempt
Hiring Range: Commensurate with Experience (Up to $80k max)
Full Time or Part Time: Full Time
Additional Detail
Job Description:
General Description:
Reporting directly to the Medical Education Campus Provost, the Executive Assistant provides comprehensive administrative support to the Provost. The Executive Assistant represents the Provost to others and serves as the gatekeeper for internal and external contacts that may include students, faculty, college staff, and community/employer stakeholders.
Duties and Tasks:
Reporting directly to the Medical Education Campus Provost, the Executive Assistant provides comprehensive administrative support to the Provost. The Executive Assistant represents the Provost to others and serves as the gatekeeper for internal and external contacts that may include students, faculty, college staff, and community/employer stakeholders.
Duties and Tasks:
- Conserves the Provost’s time by reading, researching, and routing correspondence - drafting letters and documents
- Collecting and analyzing information
- Obtaining meeting minutes and initiating telecommunications.
- Maintains the Provost’s appointment schedule by planning and scheduling meetings, conferences, travel, and teleconferences.
- Schedules meetings using video conferencing technology.
- Serves as first point of contact for calls to the Provost and answers or directs inquiries.
- Prepares the necessary documents and tracks HR functions within the division.
- Understands information security and maintains confidentiality.
- Prepares reports by collecting and analyzing information.
- Reviews and analyzes budget information.
- Ensures operation of equipment.
- Maintains professional and technical knowledge by attending educational workshops
- Review professional publications
- Establishing personal networks and participating in professional societies.
- Contributes to team effort by accomplishing tasks related to special projects.
- Works independently on projects.
- Other duties as assigned.
- Make regular requests from employees for updates and input on college decisions and share feedback with supervisors for inclusion in the NOVA Brief.
***This position is not eligible for telework.***
Required KSAs:
- Excellent written and verbal communication skills
- Strong management skills, advanced organizational ability and the ability to design, develop and implement campus-wide projects and procedures.
- Ability to pay attention to detail
- Ability to exhibit sound judgment with the ability to prioritize and make decisions
- Organization skills
- Ability to multitask
- Ability to be a team player capable of cultivating productive working relationships across the College
- Ability to work independently and use sound judgment to multi-task, prioritize and make immediate decisions on issues that arise on a daily and constant basis is essential.
- Ability to use discretion and diplomacy in dealing with urgent and sensitive issues involving students and/or campus incidents.
- Advanced writing and editing abilities to draft original work, analyze content for the provost and synthesize notes.
- Advanced level of computer and technical skills to design new reporting tools.
- Ability to organize, prioritize and manage administrative workload.
- Ability to supervise part-time administrative assistant(s) and work-study students.
- Ability to make administrative decisions and to resolve administrative issues independently.
- Knowledge of college policies and procedures
Minimum Work Experience:
- Experience with computer databases, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
- Budgeting experience in clerical or administrative positions in varied complex work environments.
- Supervisory experience in clerical or administrative positions in varied complex work environments.
Additional Considerations:
- Experience supporting a senior-level executive in an institution of higher education.
- Experience in college operations relating to supervising. budgeting, human resources and working with Microsoft Office Suite.
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