Executive Assistant

Job Title: Executive Assistant

Location: Washington, DC

Pay Rate: 102,000/Yr. to 113,000/Hr. On WW

Schedule: Standard Business Hours (Monday–Friday)

Job Overview

• We are seeking a highly experienced Executive Assistant to provide executive-level administrative support to the Office of the President & CEO and Core Leadership Team (CLT).
• This role requires a professional who can operate with high discretion, strong judgment, and initiative while managing multiple priorities in a fast-paced environment. You will play a key role in ensuring seamless coordination of executive activities, communications, and projects.

Key Responsibilities

• Provide high-level administrative support to the President & CEO and CLT members
• Manage complex calendars , scheduling meetings, and coordinating executive priorities
• Arrange and coordinate travel, itineraries, and logistics
• Support project management and organizational initiatives
• Maintain confidentiality while handling sensitive information
• Prepare, proofread, and edit documents, presentations, and communications
• Coordinate board meetings, events, and executive-level activities
• Serve as a liaison between executives, internal teams, and external stakeholders
• Troubleshoot basic technical issues (VPN, Zoom, Microsoft tools, DocuSign)
• Collaborate with internal administrative teams to ensure smooth operations

Required Qualifications

• High School Diploma or GED
• 10+ years of executive administrative experience
• At least 5+ years supporting C-suite executives (CEO/President level)
• Proven ability to manage multiple priorities and adapt quickly
• Strong experience managing Outlook calendars, meetings, and travel coordination
• Advanced proficiency in:
• Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
• Zoom
• DocuSign
• Exceptional organizational and attention to detail skills
• Excellent written and verbal communication skills
• Experience planning and coordinating executive events and board meetings
• Ability to work in a fast-paced, high-pressure environment with minimal supervision

Preferred Qualifications

• Bachelor’s degree in Business or related field
• Experience in a healthcare environment
• Knowledge of government programs (VA, Military Health System)
• Military background or prior service (a plus)
• Experience working in a high-profile or executive environment

What We’re Looking For

• High level of professionalism and discretion
• Strong decision-making and problem-solving ability
• Ability to be proactive, resourceful, and detail-oriented
• Strong collaboration and interpersonal skills
• Commitment to supporting executive leadership effectively