Executive Assistant

EXECUTIVE ASSISTANT TO MANAGING PARTNER

San Francisco | Complex Litigation

Leading Global law firm seek experienced Litigation Executive Assistant to support the Managing Partner of a high-performing office. This is a rare opportunity to work alongside some of the firm’s most senior partners, playing a key role in keeping the practice running smoothly while acting as a trusted partner to leaders working at the very top of the legal profession. The role sits at the heart of a fast-paced complex Litigation team where discretion, organization and professionalism are essential

You will provide high-level litigation and administrative support across a busy practice, playing a key role in ensuring matters run smoothly and deadlines are consistently met. Over time, this role offers the opportunity to act as a mentor and point of contact for the wider assistant team, helping drive consistency, collaboration, and best practices.

Key Responsibilities

• Prepare, format, and proofread complex litigation documents (pleadings, motions, briefs, discovery, correspondence)
• Manage court filings across state and federal courts, including appellate courts
• Maintain awareness of court rules, procedures, and deadlines
• Draft and update tables of contents and authorities
• Coordinate hearings, depositions, mediations, and trial logistics
• Liaise with court personnel, opposing counsel, experts, and vendors
• Provide full administrative support including diary management, travel, expenses, and billing
• Assist with conflict checks, new matter openings, and engagement documentation
• Maintain accurate filing systems and provide team coverage where required

Team Lead (Progression Opportunity)

• Act as a liaison between Attorney Assistants and Office Administration
• Support mentoring, onboarding, and training of team members
• Help coordinate workflow, coverage, and best practices across the team
• Contribute to process improvements and operational initiatives
• Support team meetings and internal communications

About You

• 10+ years’ litigation experience, ideally within a large law firm or complex practice
• Strong understanding of litigation procedures, discovery, and trial preparation
• Highly organized with the ability to manage multiple priorities and deadlines
• Excellent attention to detail and communication skills
• Advanced proficiency in tools such as PACER, Adobe Acrobat, NetDocuments, and Microsoft Office
• Experience with Intapp, Chrome River, or 3E is advantageous
• Prior mentoring or informal leadership experience is beneficial

Why Apply?

• Work closely with high-caliber attorneys on complex litigation matters
• Opportunity to step into a lead/mentoring capacity without moving away from hands-on work
• Exposure to cross-office collaboration and firm-wide initiatives
• A role that combines technical expertise with leadership growth

If you’re a seasoned Litigation Assistant looking for your next step in a dynamic and supportive environment, we’d love to hear from you.

Pay Transparency Statement (San Francisco)

The expected salary range for this position is $120,000 – $140,000 per annum , depending on experience, qualifications, and overall fit.